We are seeking a detail-oriented Accounts Payable (AP) Clerk with previous experience in the hospitality/hotel industry to manage the company’s financial obligations. The ideal candidate will be responsible for ensuring accurate and timely processing of invoices, payments, and vendor records, in accordance with hotel accounting policies and procedures.
Key Responsibilities:
- Process and verify invoices related to hotel operations (e.g., food & beverage, housekeeping, maintenance, etc.)
- Match purchase orders, receiving reports, and invoices to ensure accuracy
- Obtain necessary approvals for payments and ensure coding to appropriate accounts
- Prepare and process payment runs (checks, ACH, or wire transfers) on a scheduled basis
- Reconcile vendor statements and resolve discrepancies or billing issues
- Maintain accurate and up-to-date vendor records
- Assist in monthly closing activities and ensure all AP transactions are recorded properly
- Collaborate with procurement, operations, and department heads to resolve purchase-related issues
- Comply with internal controls, company policies, and regulatory requirements
- Support audits by providing documentation related to AP transactions
- Assist with expense report processing, if required
Qualifications:
- Proven experience in Accounts Payable, preferably within a hotel or hospitality environment
- Knowledge of hospitality accounting systems (e.g., Opera, Oracle, M3, SAP, QuickBooks, Sage, or other hotel-specific ERP systems)
- Familiarity with Uniform System of Accounts for the Lodging Industry (USALI) is a plus
- Strong understanding of procurement, invoice matching, and general ledger coding
- Proficient in Microsoft Office, especially Excel
- Strong attention to detail and excellent organizational skills
- Ability to handle confidential information with discretion
- Effective communication skills and ability to work in a team environment
Job Type: Full-time