The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes. Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records.
Administrative Support:
- Manage and coordinate calendars, meetings, and appointments for the assigned HOD.
- Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.
- Take and distribute meeting minutes, ensuring action points are recorded and followed up.
- Coordinates marketing events and campaigns, including conferences, seminars, and workshops.
- Prepare and format reports, presentations, and official documents as required.
- Organize and maintain confidential records, files, and databases.
- Assist in drafting and reviewing policies, memos, and internal communications.
- Arrange travel, accommodation, and logistics for the executives when required.
- Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.
- Ensure adherence to company policies and confidentiality standards.
- Care for their own and colleagues’ health, safety and wellbeing, and awareness and contribution to the environment Perform any other job assigned by the Head of Department/Supervisor.
Operational & Quality Support:
- Assist in tracking compliance with healthcare regulations and quality management standards.
- Support in coordinating internal audits, accreditation activities, and quality improvement initiatives.
- Compile and analyze data related to quality metrics and operational performance.
- Liaise with different departments to ensure timely submission of reports and documents.
Any Bachelor degree preferred. Minimum 1-2 years in a similar role