We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office. Prior experience in an executive support role is preferred.
Key Responsibilities & Qualifications:
- Manage the executive’s calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming calls, emails, and other communications, prioritizing and responding as appropriate.
- Maintain confidential files, records, and databases with a high level of accuracy.
- Coordinate with internal departments and external stakeholders on behalf of the executive.
- Monitor deadlines and ensure timely completion of assigned tasks and projects.
- Support the executive with personal and business-related administrative tasks as required.
- Uphold strict confidentiality and professionalism at all times.
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field (preferred).
- Proven experience as an Executive Secretary, Executive Assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Job Type: Full-time