Roles and Responsibilities:
PROCUREMENT:
1. Selection & maintaining the list of suppliers as per BV’s Procurement Procedure.
2. Collection of quotations from approved suppliers and negotiating the best price without compromising the quality, delivery etc and preparing the comparison chart and getting it approved with Business Line Manager.
3. Place the order with the approved and selected supplier.
4. Periodic Supplier evaluation & reevaluation.
5. Supplier performance monitoring as per company procedure.
6. If any Nonconformity on the supplied material, Informing the supplier and take the remedial actions and close the non-conformity.
7. Maintaining the records pertaining to Procurement and keeping the records in a traceable manner.
Debt Collection:
1. Updating the list of Debtors from time to time with Phone Number / Email ID and contact person name with Designation.
2. Contacting the Debtors and Collection of debts.
3. Keeping the track of call / mail records / Statement of Accounts for each Debtors.
4. Bringing down the overall Credit period an average of 15 days per year.
5. Conducting the Debt Collection meeting with Business Line Manager and others responsible on a bimonthly basis.
6. Attending the Debt Collection calls with BV Regional Team initially and taking the responsibility during the meetings at a later stage.
7. Implementation & Fulfill IMS requirement
INVOICING :
1. Collaborate with the site coordinators / project managers to ensure invoicing data such as Time Sheets is properly received & recorded in a timely manner
2. Prepare and send accurate sales invoices to customers in a timely manner, ensuring all relevant information is correct
3. Collaborate with the accounting team to ensure invoice data is properly recorded and integrated into the financial systems
4. Provide regular reports on invoicing activities, including outstanding receivables, aged accounts etc
5. Timely follow up on payment collection from customers
6. Implementation & Fulfill IMS requirement
Minimum Qualifications & Skills Required
Qualification: Graduate/ Post Graduate
2+ years of experience in Procurement/Invoing/Debt Collection.