Admin Assistant

موانئ دبي العالمية - Dubai


Payroll, Leave Request and Travelv

  • Receive and process staff expense claims relevant to HR
  • Respond to queries regarding employee pay
  • Manage and process monthly expat payroll for selected offshore services business unit
  • Receive and process leave and annual ticket requests and ensure appropriate absence forms, medical certificates have been submitted.

HR Support

  • Assist with onboarding arrangements for new employees and exit arrangements employees leaving
  • Work closely with PRO regarding visa applications, labour cards and I.D’s
  • Ensures timely renewals of life and medial insurance for offshore services
  • Work with IT team for resolution of new joiner access issues


  • Answer all incoming calls to the switchboard in a professional manner and in line with Company policy. Vet and transfer calls as appropriate
  • Acknowledge visitors in a courteous manner and advise appropriate employees that their visitors arrived Ensure all visitors sign in and out of the visitors log book
  • Arrange and follow up on applications of access cards and parking access.
  • Assist in the planning and preparation of meetings and company events, conferences telephone calls for HR.

Travel and Expenses Claims

  • Receive and process staff annual leave ticket requests
  • Arrange flights, visas, accommodation and transport arrangements Receive and process staff expense claims for assigned staff

Other Functions

  • Understand internal organization structure, fleet operations and priorities
  • Ensure personal development through training and self-development


Minimum Qualifications:

  • Higher Education or College graduate preferred.

Job-Specific Skills:

  • 3 + year experience in a similar role
  • Computer proficiency with Microsoft Office
  • Offshore insurance services knowledge is a must
  • Good command of English verbally, reading and writing Attention to detail and accuracy with all tasks
  • Able to work independently as well as within a team
  • Demonstrate ability to solve problems while exhibiting sound judgment
  • Comfortable with change & ability to adapt quickly
  • Ability to manage a fast-paced and sometimes unpredictable workload
  • Polished and professional presentation and communication style
  • Attention to detail, accuracy and organization skills are of key importance for this role


P&O Maritime Logistics (POML) is a leading provider of marine solutions with focus on offshore energy, port services and logistics. The company provides a wide portfolio of value-added marine services and ability to integrate these offerings for its customers – always with safety and the environment at the forefront.

Headquartered in Dubai, the company has operations globally across all seven continents.

In July 2019, Topaz Energy and Marine was acquired by DP World, merged with P&O Maritime and started operating under the P&O brand as P&O Maritime Logistics. |

Four Years College
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