Admin Assistant/Secretary

Job Title: Administrative Assistant / Secretary

Location: Al Qouz 3, Dubai, UAE

Company: Ardalan and Company Management Consultancy

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Language: ARABIC and ENGLISH (read&write)

Job Summary:

We are seeking a reliable and detail-oriented Admin Assistant/Secretary to join our team at Ardalan and Company Management Consultancy. The ideal candidate will provide essential administrative support, manage office operations, and ensure smooth communication between departments and clients. As a key member of our administrative team, you will assist in handling day-to-day tasks, managing schedules, coordinating meetings, and maintaining a professional and efficient office environment.

Key Responsibilities:

• Administrative Support: Provide general administrative and secretarial support to consultants and management staff.
• Calendar Management: Organize and manage the calendar of senior consultants, schedule meetings, and ensure that all appointments and deadlines are met.
• Client Communication: Act as the first point of contact for clients, answer phone calls, and respond to inquiries in a professional manner.
• Document Preparation: Prepare, proofread, and edit documents, reports, presentations, and proposals for internal and client meetings.
• File Management: Maintain and organize both physical and electronic files, ensuring documents are filed appropriately and easily accessible.
• Travel Arrangements: Organize travel and accommodation arrangements for team members and clients, ensuring all logistics are handled efficiently.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Office Supplies: Manage office supplies, ensure inventory levels are maintained, and place orders when needed.
• Billing and Invoicing Support: Assist in managing invoices, client billing, and expense tracking.
• Confidentiality: Handle confidential company and client information with discretion and professionalism.

Skills & Qualifications:

• Education: Associate’s degree or higher in business administration or a related field preferred.
• Experience: At least 2 years of experience in an administrative or secretarial role, ideally within a consultancy, corporate, or professional services environment.
• Communication: Strong written and verbal communication skills; ability to interact professionally with clients, consultants, and colleagues.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and office management software. Familiarity with project management tools is a plus.
• Organization: Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
• Attention to Detail: High level of accuracy and attention to detail in all tasks, from scheduling to document preparation.
• Problem-Solving: Ability to address challenges and think critically to resolve issues independently.
• Discretion: High level of integrity and confidentiality in handling sensitive information.

Personal Attributes:

• Proactive: Takes initiative and anticipates the needs of the team and clients.
• Team-Oriented: Works well in a collaborative environment, supporting colleagues and contributing to overall company success.
• Adaptable: Able to work in a fast-paced environment and handle changes with flexibility and ease.

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED6,000.00 per month

Experience:

• admin assistant and secretary: 2 years (Required)

Language:

• Arabic (Required)