Key Responsibilities and Duties:
- Support the Coordination team with all administrative and coordination tasks.
- Efficiently handle internal and external office inquiries.
- Regularly update our database with client and inspector data and reports.
- Conduct research on behalf of managers as needed.
- Source candidates in line with client requirements.
- Prepare and manage client timesheets for the Coordination Team.
- Review and approve inspectors’ invoices in a timely manner.
- Provide backup coordination support during urgent or emergency situations.
- Contact Technical Personnel for up-to-date certificates and CVs.
- Format inspector CVs to maintain professional standards.
- Schedule meetings for managers and colleagues.
- Manage incoming calls and draft correspondence.
- Take minutes during meetings and handle various day-to-day administrative tasks.
- Plan and arrange social events and team-building activities with local managers.
- Support the Accounts team with accounts receivable / accounts payable inquiries.
Skills and Qualifications:
- Excellent time management and efficiency.
- Ability to meet deadlines and keen eye for detail.
- Proficiency in reading and interpreting instructions
- Extensive working knowledge of MS Office programs.
- Strong administration skills.
Personal Skills:
- Strong organizational skills and ability to multi-task.
- Excellent communication skills.
- Strong team ethics.
- Flexibility in providing continued support to the Fulkrum team where required.
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