Franchise Hotel - Purchasing Supervisor

This job posting is for a position at a Hotel owned and operated by an independent franchisee, not by IHG or its affiliates. IHG has no involvement in the hiring or day-to-day employment policies or practices of franchisees.

About Us

Vignette Collection is a diverse group of luxury hotels with a fresh focus, offering guests a more authentic and thoughtful way to travel. We’ve created a collection brand that gives guests and colleagues an inspiring new choice. One that puts people at the heart of everything we do, to reframe luxury hospitality for the better. Our hotels are unique in their own right, with their own distinct outlook and story to tell.

Your day to day

• Process daily purchase requisitions (PRs) in FutureLog

• Create and send purchase orders (POs) to approved suppliers.

• Follow up with suppliers on quotes, stock availability, and delivery timelines

• Monitor inventory levels and reorder stock as needed

• Coordinate with receiving team to ensure timely and accurate GRN postings

• Track pending and delayed deliveries and communicate with relevant departments

• Maintain up-to-date supplier and item information in the system

• Ensure compliance with hotel procurement policies and SOPs

• Upload and manage procurement documents (invoices, delivery notes, etc.) in FutureLog

• Coordinate with department heads for urgent or special requests

• Generate daily and weekly procurement reports from FutureLog

• Support finance team during monthly closing with complete PO/GRN matching

• Train users on FutureLog functionalities if needed

• Conduct regular audits of item master data and pricing accuracy

• Report any system issues or improvement needs to relevant support teams.

What we need from you

• Problem-solving skills

• A methodical and logical approach

• Accuracy and attention to detail

• Highly responsible & reliable

• Ability to work well under pressure in a fast-paced environment

• Ability to work cohesively as part of a team

• 2-3 years’ experience in a similar role in a luxury hotel

• Exceptional English communication skills, an additional language will be a plus

What we offer

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life.
We welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. We are an equal opportunity employer and offer opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
So, join us and you’ll become part of our hotel family.