Lead Store Keeper

The Lead Storekeeper will be required to perform warehousing and inventory management tasks within the Engineering and Maintenance stores of the Dubai Metro.

MAIN RESPONSIBILITIES

Operational
Inbound Receiving

•  Offload deliveries, identify items, and perform a physical inspection of the delivery.
• Review and verify inbound documents from suppliers for accuracy and completeness.
• Coordinate with Engineers to schedule the technical inspection of received materials.
• Record received materials in the Maintenance Management System (MMS).
• Verify lot numbers and conversion factors on all delivered purchase orders, then record the items in the MMS, ensuring that quantities and details match the delivery documentation.
• Assist the Inventory Controller in updating asset numbers, serial numbers and warranty dates in the MMS.
• Label items with Item ID and asset stickers (where applicable) after confirming their receipt in the MMS.
• Upload signed inbound documents into the MMS.
• Store materials in the designated areas using appropriate equipment such as forklifts, pallet jacks or trolleys, and ensure the First In, First Out (FIFO) method is applied in inventory arrangement.
• Segregate hazardous materials by type and ensure Material Safety Data Sheets (MSDS) and Control of Substances Hazardous to Health (COSHH) documents are available.
• Coordinate with suppliers via email or telephone regarding rejected materials.
• Submit invoices and related inbound documents to the Finance department as required.
  

Outbound Issuance

• Physically pick and arrange materials for all issuance requests from the maintenance teams, including requests for material kits and satellite store replenishment.
• Record all issued materials in the MMS to ensure inventory accuracy.
• Prepare material kits according to pick sheets / work orders provided by Engineers and Stores management.
• Assist in preparing the kitting zone by organising the necessary materials for kit assembly.
• Support the delivery and return of kits to and from designated maintenance team locations and satellite stores.
• Physically verify pick sheets and returned materials, and record all material movements between the store and the kitting preparation zone in the MMS.
• Assist the Inventory Controller and Storekeeper staff by physically verifying serial numbers and asset numbers of returned assets against documents such as Material Return Requests, Asset Fault Reports and Decommissioning Reports.
• Process returned materials/assets from maintenance teams in the MMS.
• Maintain all outbound related trackers, such as the Manual Issuance Tracker and Scaffolding Issuance Tracker.

General Tasks

• Record all stock movements in the MMS to ensure accurate inventory tracking.
• Perform and coordinate regular stock audits to maintain inventory accuracy.
• Assist with internal cycle counts and the annual stock take.
• Carry out manual handling and material movement tasks as required.
• Arrange materials in line with 5S standards and the FIFO methodology.
• Safely handle chemicals and inflammable materials.
• Ensure proper housekeeping and cleanliness across all storage areas.
• Sort, pack, wrap, tie and label items as per the standard procedures.
• Inspect spill kits and first aid kits monthly to ensure readiness.
• Maintain accurate trackers and records for tool calibration, waste management and staff refreshments.
• Supervise the Storekeepers during the waste return process and guide end-users on proper waste segregation and disposal.
• Conduct daily inspections of storage locations and Stores tools and equipment and raise service requests / report any identified defects.
• Operate forklifts and other lifting equipment, provided legal and official training is completed.
• Check and put the forklifts on charge as and when required.
• Prepare and review shift handover documentation to ensure a smooth transition between shifts.
• Immediately report any incidents, accidents, or near misses to supervisors.
• Identify and implement new ways of working that will improve efficiency in the supply chain management processes.
• Perform higher responsibility tasks and other duties, as directed by supervisors.
• File and organise all documentation in accordance with company policies and procedures.
• Respond to or forward incoming emails and phone calls to the concerned team in a timely manner.

KEY COMPETENCIES

Technical Competencies

• Proficient in using ERP (enterprise resource planning) systems, preferably IBM Maximo.
• Ability to lift, move and handle heavy items and packages for extended periods. 

Behavioural Competencies

• Communication – ability to communicate effectively with diverse stakeholders, internally and externally, and at all seniority levels.
  
• Problem-solving – ability to analyse complex challenges and develop creative solutions to overcome obstacles and improve efficiency.
• Adaptability – ability to respond to changes in priority, unexpected events, and evolving business requirements.
• Time Management – ability to handle multiple tasks and priorities simultaneously.
• Attention to Detail – maintaining accuracy in documentation to ensure efficient stores processes, compliance to statutory and regulatory requirements, and to prevent errors inventory management.
• Teamwork – ability to collaborate with cross-functional teams to ensure collective success.
• Ethical Conduct – being committed to upholding ethical standards, showing integrity when dealing with all stakeholders, and complying with all relevant regulations and policies.

MINIMUM QUALIFICATIONS 

Min.

Required

Desirable

Education

Degree, Diploma or other relevant qualification in engineering,
supply chain management or another relevant field.

Certification in supply
chain management.

Experience

Experience in rail or a
similar industry.

Skills / Training

• Fluent in English.
• Strong English written and verbal communication skills.
• Strong organisational skills with the ability to handle multiple priorities and meet deadlines.
• High attention to detail to accurately plan deliveries.
• Ability to work productively in a fast-paced, team-orientated environment.
• Computer literate with sound knowledge of the Microsoft Office application including Outlook, Excel, Power Point and Word in particular.

Holder of a valid UAE
forklift licence.