People Coordinator

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest-growing beauty brands. As a company, we are fueled by purpose and not profit, which allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!

Summary: The People Coordinator supports the daily operations of the HR department and assists with a variety of functions, including employee relations, onboarding, training, and HR administration. This role plays a crucial part in ensuring the smooth and efficient functioning of HR processes and initiatives, thereby contributing to a positive work environment and a strong organizational culture.

Essential Duties and Responsibilities:

Onboarding and Offboarding

• Onboarding Support: Be the main point of contact for the full onboarding process by preparing new hire packets, organizing integration sessions, coordinating relocations, and ensuring new employees have access to necessary resources and information.
• Offboarding support: Assist with the full offboarding process, ensuring tasks are dealt with promptly.

HR Administration

• Record Keeping: Maintain accurate and up-to-date employee records and HR databases.
• Audits: Support with audit coordination as and when necessary.
• Reporting: Prepare HR reports and metrics every month as needed.
• HRIS Management: Be the owner of HRIS, including maintenance and updating of the data.
• Admin: Support HRBPs with letter writing, contract drafting, and ad hoc tasks, ensuring templates are maintained for quick turnaround

Reporting & People Analytics

• Generate and analyze regular people data reports to provide insights on key HR metrics (e.g., turnover, engagement, headcount).
• Support data-driven decision making by identifying trends and preparing dashboards for leadership.

Performance Management

• Documentation: Help maintain records of performance evaluations and feedback.
• Coordination: Assist in scheduling and organizing performance review meetings and scheduling reviews on our HRIS.
• Probations: Support the team with sending our probation surveys and following up with line managers to ensure timely completion.

Employee Relations

• Communication: Serve as a point of contact for employee inquiries regarding HR policies, procedures, and benefits.
• Support: Assist in addressing employee concerns and escalating issues to the Manager, People and Culture as needed.

Policy and Compliance

• Policy Distribution: Assist in the communication and distribution of HR policies and updates.
• Compliance Tracking: Help track compliance with mandatory training and certifications.

Compensation and Benefits

• Benefits Administration: Support the administration of employee benefits programs by answering employee questions and assisting with enrollments and changes.
• Medical insurance: Support with the renewal process and escalate claims when necessary.
• Payroll Coordination: Assist in the collection and processing of payroll information and creation of POs (Purchase Orders) and Vendor Creations.

Employee Recognition

• Recognition Programs: Assist in the administration of employee recognition programs.
• Awards Coordination: Help coordinate the distribution of awards and incentives.

Succession Planning

• Support: Provide administrative support for succession planning activities.
• Documentation: Maintain records related to talent management and succession planning.

Learning and Development

• Training Logistics: Coordinate training sessions, including scheduling, material preparation, and room setup.
• Tracking: Maintain records of employee training and development activities.

Adhoc Projects

• Work closely with the wider P+C team on ad hoc projects such as people analytics, engagement, and L&D.

Requirements

• 3-5 years of experience in HR coordination or a similar role.
• Experience working in the UAE and familiarity with local labor laws and regulations.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge of HR software and systems (e.g., BambooHR, SAP).
• Excellent organizational and multitasking abilities.
• Fluency in English (written and spoken)

Benefits

• Monthly “Self Love Days” – at company discretion
• Premium Medical/Dental/Vision coverage for employee plus dependents
• Monthly coaching sessions with our in-house Success Coach
• Employee discounts on all Huda Beauty products
• Quarterly product gifting

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.