Rooms Controller

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Assign room according to guest request and preferences whenever possible.

Pre-register designated guests and prepare key packets.

Organize and coordinate check-in/pre-registration procedures for arriving groups. Review/Track/Accommodate requests for room/check-out changes when possible; communicate status to appropriate staff. Confirm reservations and cancellations. Review out-of-order rooms daily.

Ensure rates match market codes and document exceptions.

Verify and adjust billing for guests.

File guest paperwork or documentation. Set up/process all guest check-ins/check-outs. Activate room keys.

Secure valid payment. Identify any over-commitments. Perform duplicate reservation checks; block rooms. Run daily reports.

Follow up with guests to ensure their requests or problems have been met to their satisfaction. Receive, record, and relay messages accurately, completely, and legibly.

Candidate Profile

Experience

• Ideally will have experience in a similar supervisory position within front office department.

Skills and Knowledge

• Strong Communication skills (verbal, listening, writing)
• Innovative
• Pro-active and reliable
• Able to work alone and within a team
• Problem Solving and Complain Handling
• Leadership
• Multi-Tasking
• Strong organizational and time management skills
• Opera-Cloud OPERA, Redberry , IMS, GXP, Microsoft Office and other operating systems

Education or Certification

• Good level of English essential

Specific Duties

The following are specific responsibilities and contributions critical to the successful performance of the position:

• Be familiar with Hotel services, operational hours and ongoing promotions.
• Have a thorough knowledge of Sofitel JBR Hotel product and services.
• Have a good knowledge of local area and surrounding facilities. Provide recommendations and direction to guests whenever needed.
• Check House Count to establish selling strategy for shift, monitoring it regularly during shift and responding to any changes.
• Ensure Daily Log and all forms of communication are used to full capacity and relevant information is handed over to the next shift throughout the shift and briefings
• Demonstrate and promote Quality Awareness amongst Front Office team. Seek ways to improve and maintain guest satisfaction scores for all front office sections.
• Ensure Contingency Reports are regularly printed and filed accordingly.
• Pre Block VIP and ALL members’ arrivals taking into account any special requirements.
• Ensure that all arrivals, departures, no shows, extensions and OPERA related reservation amendments are performed on a timely manner in order to avoid further confusion to all reception associates.
• Ensure that all concerned departments are informed in regards of room moves, no-shows, early arrivals, special requests, repeat guests or other guest preferences.
• Follow up the daily arrives with housekeeping department.
• Be fully aware of Credit Policy and supervise compliance, keeping manager and all concerned departments informed of any possible credit risks.
• Supervise and arrange all “long stay guest” reservations. Payments, guarantees, contracts, extensions, outstanding balance and other requirements throughout their stay.
• Have thorough knowledge of Cashing up procedure.
• Be familiar and promote ALL Program and encourage all front office associates in order to achieve monthly target.
• Ensure that all guest requests and information updated in OPERA and communicated to other departments
• Supervise accurate and thorough Bucket Check.
• Encourage all associates to keep working areas clean and tidy
• Have a thorough knowledge of OPERA Cloud, Redberry, IMS and other front office related operational software.
• Be familiar with all S.O.P.s and L.S.O.P.s relating to the Front Office Operations
• Participate in the training and development of Front Office Associates and provide training to associates when necessary
• Be aware of remedial steps to be taken to rectify Housekeeping discrepancies.
• Support and practice Empowerment within the Front Office
• Understand all front office sections and their operational requirements.
• Be able to work shifts around the business needs to assist all front office sections.
• Be reliever for the / Front office supervisor when needed.
• Be able to identify and resolve Guests problems and feedback up to the guest satisfaction
• constructive guest feedback and ensure that all concerned application are filled and concerned departments are informed
• Have a thorough knowledge of all Emergency Procedures
• Supervise guest registration and all relevant registration details required by the UAE law.
• Assuring that all Front Office receptionists are continually updated with hotel rates, packages and discounts
• Supervising compliance of FO Receptionists in Cash handling procedures to maintain an accurate float.
• Attend weekly sales and BEO meeting and other front office operational meetings to ensure up to date information within the department.
• Be security conscious at all times and inform Manager on Duty of anything suspicious.
• Prepare and ensure timely delivery of daily reports to other departments as well as executive office
• Perform any reasonable task as requested by the Management.
• Report to work on time with proper uniform, including name tag. Personal appearance and other grooming standards must comply with the standard of the hotel.
• Assist in maintenance of bulletin board, or other visual representation, to note any outstanding issues, supply shortages, etc
• Develop knowledge about frequent guests and their special requests and needs. Ensure the information is updated and maintained in guest profiles accordingly.
• Utilizing all available resources, follow up on previous shift requests and pending issues.
• Each associate is expected to carry out, within their capabilities, all reasonable requests by management
• Be flexible according to the business need
• Have an excellent approach to customer service
• Have strong organizational skills; always practice “Clean as you go”
• At all times strive to represent Accor/ Sofitel in the most professional, courteous manner.
• Be able to perform any additional scope of duties if requested by the Management.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.