Timekeeper

Remarkable people, trusted by clients to design and advance the world. 

The Role

This role provides administrative project support to the day-to-day operations of the assigned site or project.
 May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
 

Our Clients and Projects

Designing the future. Transforming the world. 

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory. 
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We can offer:

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business 
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market 
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover 
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests 
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession 
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
   

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
  Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
  Scans, emails, answers phones, makes copies

What makes you remarkable? 

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges. 

Working Relationship:

Internal:

• Project Manager
• Project Coordinator
• Project Superintendent
• Field Team

External:

• External: Liaises with clients and contractors

Level of Influence:

• Work is performed under general direction.
• Overall objectives and resource requirements are communicated to management
• Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
• Overall performance is reviewed & evaluated

Qualifications: 

•  
• Five years of project/admin experience in the Engineering and Construction industry desirable
• At least 3-5 years of project/admin experience 
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook 
• Oracle experience a plus 
• Ability to correspond and interact with others in a courteous and professional manner 
• Possess good organizational skills 
• Self motivated to learn 

Personal Attributes:

• Exceptional organizational skills 
• Effective organization & planning skills 
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others 
• Use effective verbal and written communication skills 
• clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives. 
• Uses initiative and a proactive approach to problem solving 
• Commitment to continuous improvement 
• Demonstrates commitment to Wood Values, Visions & Behaviors