Job Title: Admin & Receptionist
Location: Dubai Nad Al Hammer
Reports to: Finance Manager / Director
Employment Type: Full-time
Immediate Join!
Job Summary:
We are looking for a professional and organized Admin & Receptionist to join our team at a financial firm. The ideal candidate will be the first point of contact for our clients and will support the team in day-to-day administrative tasks. The role requires excellent communication skills in Arabic and English, attention to detail, and the ability to manage multiple tasks using digital tools.
Key Responsibilities:
- Greet visitors and answer phone calls in a professional manner.
- Respond to client emails and follow up when needed.
- Coordinate appointments and meetings with clients.
- Write and send official correspondence and simple reports.
- Take clear and accurate minutes during meetings.
- Fill in client contracts and ensure all required information is collected.
- Print, scan, and organize documents for the team.
- Use AI tools to improve efficiency (e.g., draft emails, translate, schedule reminders).
- Use task management tools like Asana or Monday.com to track and follow up on tasks Maintain a clean and organized front desk and office area.
Requirements:
- Previous experience in administration or front desk roles preferred.
- Fluent in Arabic and English (spoken and written).
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Comfortable using digital tools and platforms (scanners, printers, etc.).
- Basic knowledge of AI tools like ChatGPT or similar (a plus).
- Organized, reliable, and professional. Friendly attitude and excellent customer service skills.
Preferred Skills:
- Knowledge of financial firm environment is a plus.
- Familiarity with document filing systems and contract templates.
- Ability to handle confidential information discreetly.