- Manage executive calendars, coordinate meetings, and schedule appointments with internal and external stakeholders. Prepare agendas and other supporting materials for meetings.
- Draft, review, and manage correspondence on behalf of the Executive Office, including emails, reports, and presentations. Act as the primary point of contact for inquiries and requests directed to executives.
- Arrange and manage travel itineraries, including flights, accommodations, and transportation, ensuring seamless logistics for executives.
- Organize and oversee events, conferences, and executive meetings, ensuring all aspects are handled efficiently and professionally.
- Assist in the planning, execution, and monitoring of projects, providing updates and tracking deliverables to ensure deadlines are met.
- Handle sensitive information with the utmost discretion and confidentiality, maintaining a professional demeanor at all times.
- Monitor and manage office supplies, equipment, and vendor relationships to ensure smooth daily operations.
- Build and maintain relationships with internal teams, clients, and external partners, fostering a collaborative environment.
- Coordinate and communicate with internal and external stakeholders on behalf of the executive team.
- Answer and direct phone calls, emails, and other correspondence
- Greet and assist visitors and clients
- Maintain and organize filing systems (digital and physical)
- Prepare reports, memos, invoices, and other documents
- Order and manage office supplies
- Maintain adequate supplies of office stationery
- Maintain office cleanliness and coordinate maintenance requests
- Support other staff with administrative tasks as needed
- Ensure confidentiality and proper handling of sensitive information
- Handle sensitive information with the highest level of confidentiality and integrity.
- Manage confidential files and documents securely.
Qualifications:
- Bachelor’s degree in business administration, Office Management, or related field.
- Minimum of 1-2 years of experience supporting C-level executives, preferably a President or CEO.
- Exceptional written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite and modern office tools.
- Discretion and trustworthiness in handling confidential information.
- High level of professionalism and interpersonal skills
Language: English & Arabic speaker (Female)
Job Type: Full-time
Pay: AED2,500.00 - AED3,000.00 per month
Application Deadline: 03/08/2025