Job Title: Secretary/Admin
Industry: Real Estate
Location: Sharjah
Days Off: Saturday & Sunday
Other Benefits: To be discussed during the interview
Job Description:We are a dynamic real estate company looking for a Secretary/Admin who can handle a wide range of administrative and operational tasks. The ideal candidate is proactive, organized, and eager to grow within the real estate field. This is a full-time, all-around support role that contributes to smooth day-to-day operations.
Key Responsibilities:
1. Executive & Personal Assistance
- Manage CEO’s daily schedule, travel, and appointments.
- Handle confidential emails, calls, and documents.
- Oversee personal matters: visas, passports, health, banking, insurances, and property.
- Coordinate professional license renewals (RERA, DARI, MOJ, RICS).
- Liaise with government offices for all personal and business-related processing.
2. Valuation & Client Coordination
- Prepare and follow up on valuation proposals.
- Coordinate valuation reports and client communications.
- Maintain organized valuation records.
- Handle empanelment processes with banks and developers.
3. Office & Administration
- Oversee office operations, supplies, maintenance, and front desk.
- Handle admin, HR, accounts, and facility-related tasks.
4. HR & Recruitment
- Support hiring, onboarding, and staff documentation.
- Manage leave records, HR letters, and employee files.
- Track probation periods, contract renewals, and employee benefits.
5. Accounting Support
- Issue invoices, handle petty cash, and follow up on payments.
- Assist in VAT filing, audits, and basic bookkeeping using accounting software.
6. Property & Tenant Management
- Manage property leases, tenant communications, and payment follow-ups.
- Coordinate property maintenance, legal notices, and inspections.
- Maintain property documents and financial records.
7. Government & Legal Compliance
- Handle trade license renewals, company registrations, and vehicle documents.
- Process staff visas and regulatory permits.
- Ensure timely payments of fines and avoid compliance penalties.
- send cv at sarah@alaqqadgroup.com. We need urgent, CV's that are shorlisted will be contacted.
Job Type: Full-time
Pay: AED2,500.00 - AED3,000.00 per month
Experience:
- Real Estate: 3 years (Required)
- Secretary/Admin: 2 years (Required)