Document Controller

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

We are seeking a highly organized and detail-oriented Document Controller to join our team in the Abu Dhabi. As an integral part of our site operations, you will be responsible for managing all project-related documentation to ensure accuracy, compliance, and timely access to critical information. Your role will support the successful delivery of construction projects by maintaining efficient documentation workflows in coordination with internal teams, consultants, contractors, and local authorities.

Key Responsibilities:

• Establish and maintain a comprehensive document control system for managing drawings, submittals, reports, and project correspondence.

• Coordinate the distribution and flow of documents between internal teams, consultants, contractors, and regulatory bodies.

• Track document submissions and approvals, ensuring timely processing and proper version control.

• Maintain accurate electronic and hard copy records of all documentation, including revisions and metadata.

• Review document formats and naming conventions for compliance with client and authority requirements.

• Generate reports for internal use, project reviews, and audits as needed.

• Assist project managers and engineers with document retrieval and submissions.

• Safeguard sensitive information and ensure secure handling of project data.

• Liaise with IT and project staff to optimize use of document control platforms.

• Conduct regular audits of documentation systems and processes.

• Collaborate across departments to improve document workflows and control efficiency.

• 
  Bachelor’s degree in Administration or a related field.

• Minimum 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a consultancy role.

• Strong knowledge of document control systems, practices, and industry standards.

• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document control platforms such as Aconex and ASITE.

• Familiarity with documentation protocols, submission procedures, and local regulatory requirements.

• Excellent organizational and time management skills, with the ability to handle high volumes of documentation accurately.

• Meticulous attention to detail and commitment to quality.

• Strong verbal and written communication skills.

• Ability to perform under pressure and meet tight deadlines.

• Solid understanding of construction industry documentation standards.

• Collaborative, team-oriented mindset.