Job Title: Document Controller (with Tender & Consultancy Experience)
Location: United Arab Emirates
Job Type: Full-Time
Industry: Construction / Engineering / Consultancy / Infrastructure
Job Summary:
We are seeking a highly organized and detail-oriented Document Controller with proven experience in managing tender documentation and working in a consultancy environment in the UAE. The ideal candidate will be responsible for controlling the company’s documents, ensuring compliance with project requirements, and supporting tender submissions and bid documentation processes.
Key Responsibilities:
- Manage and maintain the document control system, ensuring accuracy, quality, and integrity of all documentation.
- Prepare, review, and coordinate tender and bid submissions in line with client requirements and deadlines.
- Receive, track, and distribute project documents and correspondence (RFIs, submittals, drawings, specifications, etc.) using EDMS platforms (such as Aconex, Procore, or similar).
- Liaise with consultants, contractors, and internal departments to ensure timely submission and approval of documents.
- Maintain confidentiality and ensure proper version control of sensitive documents.
- Prepare transmittals, logs, reports, and document registers as required by project teams and management.
- Support the commercial team in collecting and compiling pre-qualification and tender documents.
- Ensure all documentation complies with ISO standards and internal quality management systems.
- Archive and retrieve documents as needed, maintaining efficient document storage systems.
Requirements:
- Bachelor’s degree or diploma in Business Administration, Engineering, or a related field.
- Minimum 3–5 years of experience as a Document Controller, preferably within consultancy firms in the UAE.
- Solid understanding of tendering processes, procurement documentation, and consultancy workflows.
- Familiarity with UAE tendering procedures (e.g., for government and semi-government projects).
- Proficient in document control software (e.g., Aconex, SharePoint, Primavera Contract Manager, etc.).
- Excellent knowledge of Microsoft Office Suite (especially Word, Excel, Outlook).
- Strong organizational, coordination, and communication skills.
- Ability to work under pressure and meet tight deadlines.
Job Type: Full-time
Pay: AED6,500.00 - AED7,500.00 per month