The Executive Assistant (EA) to the CEO provides high-level administrative support, ensuring efficient management of the CEO’s office. The EA acts as a trusted gatekeeper, liaison, and support system, managing schedules, communications, and strategic priorities with the highest degree of professionalism, discretion, and efficiency.
Administrative Support:
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (international and domestic).
- Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
- Organize and coordinate internal and external meetings, including logistics, agendas, and minutes.
- Handle confidential documents and information with utmost discretion.
Communication & Liaison:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and manage incoming calls, emails, and other communications.
- Draft, review, and edit official correspondence as required.
Project Coordination:
- Assist with the planning and execution of key corporate initiatives and strategic projects.
- Track deliverables and ensure timely follow-up on tasks and decisions.
- Conduct research and compile data as requested.
Office Management:
- Oversee tasks related to the CEO’s office, ensuring smooth day-to-day operations.
- Coordinate with departments such as HR, Legal, Finance, and external consultants as required.
Event & Travel Management:
- Plan and manage complex travel itineraries including visa arrangements, accommodation, transportation, and expenses.
- Organize high-profile meetings, events, and corporate hospitality engagements.
Qualifications and Requirements:
- Bachelor’s degree in Business Administration or related field.
- 2-5 years of experience in an executive assistant or similar senior-level administrative role, preferably in the UAE or GCC region.
- Exceptional written and verbal communication skills in English
- High proficiency in Microsoft Office Suite and modern productivity tools.
- Strong organizational, multitasking, and time-management skills.
- Discretion and confidentiality in handling sensitive information.
- Professional demeanor and ability to work in a fast-paced environment with minimal supervision.
Job Type: Full-time
Pay: AED8,000.00 - AED10,000.00 per month
Education:
- Bachelor's (Preferred)
Experience:
- Executive Assistance: 2 years (Preferred)
Language:
- English (Required)
Location:
- Dubai (Required)