Job Title:
Executive Assistant to C-Level Executive (Project Management Background)
Location:
Property Shop Investment (PSI), Abu Dhabi, UAE
About PSI:
Property Shop Investment (PSI) is a leading real estate firm in Abu Dhabi, delivering innovative property solutions through a full-service approach including sales, leasing, property management, and investment advisory. With a strong reputation for professionalism and market knowledge, PSI supports both individual and institutional investors in achieving long-term value.
Role Overview:
We are seeking a highly capable and organized Executive Assistant to support a C-level executive at PSI. The ideal candidate will have strong administrative experience coupled with a background in project coordination or management. This hybrid role combines traditional EA responsibilities with oversight and support on high-priority projects, requiring someone who is proactive, resourceful, and able to thrive in a fast-paced, real estate-driven environment.
Key Responsibilities:
Executive & Administrative Support
- Manage complex calendars, schedule high-level meetings, and coordinate local and international travel
- Prepare reports, internal communications, presentations, and documentation for leadership meetings
- Draft and respond to emails, letters, and internal memos on behalf of the executive
- Track deadlines and ensure the executive is well-prepared and informed at all times
Project Coordination & Monitoring
- Support the executive in managing ongoing strategic projects related to real estate development, sales, or operations
- Track project milestones, follow up with internal departments, and provide status updates
- Organize and attend project meetings, preparing meeting notes, agendas, and action item follow-ups
- Assist in preparing feasibility reports, performance summaries, or executive dashboards when needed
Stakeholder & Client Interface
- Serve as the primary liaison between the executive and internal teams, investors, partners, or VIP clients
- Coordinate high-level communications with professionalism and cultural awareness
- Handle confidential information with discretion, particularly in relation to investments or partnerships
Qualifications & Requirements:
Education & Experience
- Bachelor's degree in Business Administration, Project Management, Real Estate, or related field
- 4–6 years of experience as an Executive Assistant, preferably supporting C-level executives
- Exposure to project coordination or a formal project management environment (PMP certification is a plus)
Skills & Competencies
- Strong written and verbal communication skills in English; Arabic is an advantage
- High proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word); familiarity with project tools (e.g., Trello, Asana, Monday.com) is a bonus
- Ability to manage multiple tasks, prioritize, and meet tight deadlines
- Strong organizational and problem-solving skills
- High level of discretion, confidentiality, and emotional intelligence
- Arabic or European language in addition to English fluency
Work Environment:
- Office-based role in Abu Dhabi
- May require flexible hours depending on project demands or executive scheduling
- Professional attire and conduct expected at all times
Why Join PSI?
At Property Shop Investment, you’ll be part of a dynamic and fast-growing company that values innovation, performance, and service excellence. You'll have the opportunity to work closely with top leadership and play a key role in supporting strategic decisions across the organization.
Job Type: Full-time
Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)