Job Description:
We are seeking a highly professional and experienced Executive Secretary who is fluent in Arabic, English, and French, to support our Top Management with a wide range of administrative and executive tasks. The ideal candidate must demonstrate discretion, excellent communication skills, and the ability to manage complex schedules and confidential matters efficiently.
Key Responsibilities:
- Provide comprehensive executive support to the Top Management ensuring high-level coordination and professional interaction across the organization.
- Manage office and online meetings, organize agendas, take accurate minutes, and follow up on assigned actions.
- Handle sophisticated calendar management and proactively prioritize inquiries, appointments, and requests.
- Manage all incoming correspondence, calls, emails, and ensure timely responses or escalations as needed.
- Draft and prepare business correspondence, letters, reports, and documents on behalf of the executives.
- Maintain strict confidentiality in all communications, especially private and sensitive company matters.
- Arrange international and domestic travel, including flights, visas, transportation, and accommodation.
- Oversee the email communication, especially highly confidential exchanges.
- Manage filing systems (physical and electronic) to ensure quick and efficient access to information.
- Coordinate and follow up on meetings, tasks, and projects as directed by top management.
- Support the overall office environment and executive workflow, helping streamline operations.
- Perform additional tasks or responsibilities as assigned by Top Management.
Requirements:
- Languages: Fluent in Arabic, English, and French (spoken and written).
- Minimum 5 years of experience in a similar executive support role.
- Proficient in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams, etc.).
- Excellent organizational, communication, and interpersonal skills.
- High level of discretion, confidentiality, and professionalism.
- Strong multitasking abilities and flexibility under pressure.
- Experience working in a fast-paced, multicultural corporate environment is a plus.
Job Type: Full-time
Application Question(s):
- Do you have experience in managing office and online meetings?
Language:
- Arabic (Required)
- English (Required)
- French (Preferred)