Context & Environment
- Highly competitive market, demanding customers.
- Demanding sales team, and minimum reactive time
Activities
- Raise PR’s and MIGO’s for Marketing and all Sales support
- Follow up with suppliers for correcting and/or sending invoices.
- Ensuring timely submission of all invoices to Accounts Dept before 60 days for VAT processing.
- Raise credit/debit notes pertaining to sales support for various Destinations.
- Assisting sales team in Vendor code creation.
- Extract monthly budget report for marketing KPI’s and open LPO report for Budget closing.
- Plan the order and distribution of contractual consumables by quarter and keep track of orders and deliveries.
- Coordinating marketing items shipments and it’s documentation.
- Assist the team in organizing events.
- Raise PR for customer service department.
- Maintain inventory and housekeeping of marketing store & Tristar WH.
ACCOUNTABILITIES
OPERATIONAL
- PR & MIGO, Raise Credit and Debit Notes, Reporting
HSSEQ OBJECTIVES
- Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate’s HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
- Participate in the training program to acquire HSSEQ knowledge and impart this training to colleagues as and when required by Management.
- Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSSEQ, Energy policies and Manuals.
- Participate in the investigation and analysis of incidents as and when required.
- Strict adherence to HSSEQ requirements with full authority to stop any operation for safety reasons.
COMPLIANCE OBJECTIVES
- Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
- Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.
Candidate Profile
Knowledge:
- Working knowledge of SAP.
- Other platforms know-how to be built: KISSFLOW & EPROC.
- Internal process awareness and consistent application.
- Understanding of GST/VAT and local tax implications.
Skills:
- Organized and results driven
- Excellent interpersonal and communication skills
- Data accuracy and documentation management
- English language fluency
- MS Office proficiency especially Excel
Experience:
- Minimum 2 years of experience handling a similar role.
Education:
- Minimum bachelor’s degree in management discipline.
Additional Information
- The NP level for this position of Marketing Coordinator is NP 8
TotalEnergies is a global integrated energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to provide as many people as possible with energy that is more reliable, more affordable and more sustainable. Active in about 120 countries, TotalEnergies places sustainability at the heart of its strategy, its projects and its operations.