Operations Assistant

Operations Assistant - CREW DESK

Key Tasks & Responsibilities:

· Initiate requirements sheet “Tell Tale”/ Activity Sheet, clearly setting out the advance requirements and actions taken (in any).

· Clients’ requirements met within the specified time in compliance with company QMS

· All required documentation prepared and dispatched to local authorities / services by due time and date

· File-fronts completed up to date. Statement of Fact/Cargo Notes completed up to date (i.e. a running log). Bill of Lading and Manifests obtained or prepared in advance of vessel completion (where applicable/possible).

· Presentation of complete vessel/cargo file Manager immediately after dispatch of last sailing Email, with file-front and control sheets neatly and fully completed.

· As appropriate assemble file contents before arrival of ship, e.g., Customs papers, Discharge List,

· Pre-Stowage plan, SOF, Port Authority declarations etc, and other relevant local documentation concerning crew passes, bus/taxi services etc.

· Cash to Master requested in advance to be ordered from accountant, after checking with Manager and Email request to / authorization from Owners satisfactorily processed.

· Where terminal/berth operator Port Authority procedures require, relay request for pre-arrival information to vessel by most convenient /economical means; relay pre-arrival information (whether solicited or otherwise) to local interested parties by email or fax upon receipt

· For Cruise liners ensure that passenger/crew lists are presented to appropriate authority prior to arrival of the vessel.

· Make berthing arrangements as instructed by Manager, recording on file front which services ordered/time ordered for /time of ordering.

· Carrying out instructions of ship’s Master and Principals within the bounds of normal agency practice.

· Liaise with customs and Immigration authorities on any crew movements.

· Any other tasks assigned by Manager/Supervisor

Job Type: Full-time

Pay: Up to AED5,000.00 per month

Experience:

• Shipping Agency: 2 years (Required)