Job Description
We are seeking an organized and efficient Purchase Assistant to join our team in Dubai, United Arab Emirates. As a Purchase Assistant, you will play a crucial role in supporting our procurement department, ensuring smooth operations and maintaining strong relationships with vendors.
- Assist in the procurement process by preparing purchase orders, tracking deliveries, and maintaining accurate records
- Communicate with vendors to obtain quotes, negotiate prices, and resolve any discrepancies
- Monitor inventory levels and initiate reorder processes when necessary
- Collaborate with internal departments to gather and process purchase requisitions
- Maintain and update vendor information in the company's database
- Assist in the evaluation and selection of suppliers based on price, quality, and delivery time
- Prepare and analyze purchasing reports to identify cost-saving opportunities
- Support the development and implementation of purchasing policies and procedures
- Assist in contract management and ensure compliance with company policies and regulations
- Perform data entry and file management tasks related to purchasing activities
Qualifications
- Proficiency in Microsoft Office Suite, with advanced Excel skills
- Experience with Enterprise Resource Planning (ERP) systems
- Excellent communication skills, both verbal and written
- Strong attention to detail and ability to multitask in a fast-paced environment
- Exceptional time management and organizational skills
- Basic math and analytical skills for cost analysis and reporting
- 1-3 years of experience in purchasing, procurement, or a related field
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred)
- Knowledge of purchasing processes and best practices
- Familiarity with supplier management and vendor relationships
- Ability to work collaboratively in a team environment
- Strong problem-solving skills and proactive approach to challenges