Administrative Coordinator- Temporary Contract

Chalhoub Group - UAE

UAETemporaryWe are Chalhoub Group, a leading family business in the world of beauty, fashion and gifts. We have blended our Middle East expertise and intimate knowledge of luxury to offer service excellence to all our partners and a unique experience to all our customers for over 60 years
As we continue to grow, it’s our vision to become a hybrid retailer, bringing luxury experiences to the fingertips of customers everywhere.
Our passionate teams drive our vision forward, without them, we couldn’t create luxury experiences for our customers. Through opportunities, development and support, we empower each and every employee to achieve their career goals – and beyond. It’s an exciting journey we’re on, and one you could be part of.

The Administrative Coordinator provides administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, thus supporting the managers in effective decision making and speed of execution.


In their endeavor to excellence, the fundamental values all our employees must possess are Commitment, Integrity, Empathy and Flexibility


Main Responsibilities


Administrative Tasks

Act as a point of contact for the Business Unit/Department

Screen incoming calls and correspondence and responds independently when required,

Keep team informed of information and circulation of emails and communications for action or attention

Manage the BU Head’s diary and appointments, and assist department staff in their meetings’ scheduling

Assist the manager in presentations and other reports and documents as needed

Maintain a filing system for the departments’ documents, records, and reports

Liaise with relevant individuals, departments, and external customers and suppliers on Manager’s behalf and ensure smooth and efficient communication flow

Handle invoicing and billing for customers and suppliers and follow-up on it with the accounts department

Process payments for department staff travelling abroad

Prepare and follow up on internal administrative forms and procedures

Arrange and coordinate events etc. when required

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.


Ready to join our exciting transformation to become a hybrid retailer, bringing luxury experiences to the fingertips of our customers everywhere? Now’s your chance. By being part of our journey here at Chalhoub Group, you can make a real impact on customers and some of the finest brands in the world. In return, you’ll have everything you need to innovate your career.
What we can offer you We will help shape your journey with us through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.
Our Group offers the opportunity to support careers that may span different teams, different job roles, different categories and even different countries. We offer diverse career paths for those who show drive and passion as well as the desire to learn and grow.
Amazing benefits We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discounts.
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