Engineering Coordinator

Sofitel Dubai Wafi - Dubai, Emirate of Dubai

: United Arab Emirates-Dubai-Sofitel Dubai Wafi

: Regular

We are far more than a worldwide leader. We are more than 240 000 women and men who share something unique.

Each and every day we host the world. We care for millions of people. We are all moved by curiosity. We love blending cultures. We are proud of our differences
Yes, we lead the way. But we want to go further, with audacity, with imagination, with passion

SOFITEL DUBAI WAFI

Sofitel Dubai Wafi scheduled to open in the first quarter of 2020, will be Sofitel’s largest property in the Middle East. The hotel will feature 595 luxury guestrooms inclusive of 68 suites and 97 serviced apartments in the heart of Dubai. A variety of trendy restaurants and bars including a contemporary Asian restaurant, a Gastro Pub, a French Brasserie and Patio will bring residents and patrons together to celebrate the French “Joie de Vivre”. Guests will have the option to unwind at the So Spa and outdoor pools with private cabanas or workout in a fully-fledged fitness centre. Business travelers will have access to 1,589 square meter of meeting space including one state-of-the-art ballroom ideal for the most sought after social gatherings.

Part of the Wafi Mall new extension and close to the iconic Raffles Dubai, Sofitel Dubai Wafi will infuse the brand’s essence with capitalizing on a perfect balance of modernism and ancient Egypt reflective of the renowned design elements of Wafi. If you are as excited as we are about connecting hearts and showing your guest passion, join us as the next Heartist – Engineering Coordinator and help us to make Sofitel Dubai Wafi a truly welcoming destination!

The Position

  • To monitor and maintain optimum inventory levels all time in the Engineering stores

  • Maintain all Engineering staff daily attendance and payroll forms; and provide them to Human Resource department as required.

    • Maintain and update Engineering staff personal files.

    • Maintain all Engineering overtime records

  • Ensure safekeeping and filing of all contracts, financial records, energy reports etc. in appropriate folders

  • Supervises and budgets the use of stationery within the Engineering department

  • Coordinate administrative works to the Human Resources, finance and any other departments involved at Engineering operations

    KEY ROLES & RESPONSIBILITIES

  • Day-to-day secretarial work including: typing, filing, telexes, faxes, telephone, etc

  • Ensures the distribution of documents, letters, telexes, faxes, memos, information, etc on a timely basis.

  • Arranges internal and external appointments with internal customers, suppliers and third party inspectors

  • Distributes incoming mails, documents, articles efficiently to the Engineering mgt and to internal and external customers

  • Assists in the preparation of all report documents, example Energy, Utility consumptions

  • Maintain and file all equipment operation log sheets

  • Implement the Hotel's and company's store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.

  • Record on a daily, weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the department’s management

  • Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times

  • To ensure all log books, record sheets and dairy of events are correctly completed and kept up to date

  • To ensure the quality of the product and material is of the best possible standard

  • Continuously search for new ideas and product improvements to ensure that our colleague demands are met

  • Monitor and report on progress of any plans or ideas implemented to reduce the department's wastage of resources

  • Constantly review the department’s performance and operations to stimulate ideas for reducing the department's costs

  • Monitor and make recommendations to the department’s management any alternations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient

  • Encourages the highest possible standard of environmental management

PERSONAL ATTRIBUTES

  • Knowledgeable in engineering terminology relating to building

  • Proficient in Microsoft Office applications

  • Excellent organizational skills and able to multi-task

  • The ability to work independently with good interpersonal skill

  • A creative, practical and pro-active approach to problem solving

QUALIFICATIONS

  • Secondary School + Technical College or equal.

EXPERIENCE

  • 2 years administrative assistant experience in the hospitality Industry and/or in an engineering environment

: Colleague

: Full-time

: Day Job

: No

: Ongoing

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