Executive Assistant

Expo 2020 - Dubai

DubaiDepartment Definition

The International Participants Department at Expo 2020 Dubai is responsible for the management of country and multilateral participation at the Expo.

Opportunity Responsibilities

The role of Executive Assistant for International Participants department is to ensure effective support to all activities and agenda of Vice President and the team, and to provide effective administrative support, coordination and integration with all Expo 2020 departments and external stakeholders.

The main responsibilites of the role include:
  • Manages calendar of appointments of the line manager;
  • Ensures appointment logistics and preparation requirements, follow up and recordkeeping;
  • Ensures supporting documentation is updated, distributed and ready for each appointment;
  • Drafts letters, correspondence and other required documents;
  • Prepares presentations and reports;
  • Writes meeting minutes and ensures follow up on action plans and prepares expense reports and claims;
  • Assists with travel plans, itineraries and agendas, ensuring documents and logistics are prepared in advance;
  • Liaises with other Expo departments (Finance, HR, etc).

Skills

4+ years of work experince, as well as:

  • A Bachelor's degree within a relevant field;
  • Strong planning and organizational skills;
  • Detail oriented with high attention to quality;
  • Strong verbal and written communication skills;
  • Strong computer skills;
  • Ability to interface with employees at all levels;
  • Diplomatic and discree;
  • Fluency in Arabic and English.
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