Executive Assistant

Expo 2020 - Dubai

DubaiDepartment Definition

On behalf of Expo 2020 and Her Excellency, the Ceremonies and Daily Production team will be responsible for the delivery the Expo 2020 Opening and Closing Ceremonies, The Special Days, The Daily Show in the iconic Al Wasl Venue, and the programming of the daily Al Wasl content.

Opportunity Responsibilities

The role of Executive Assistant for Ceremonies and Daily Production department is to ensure effective support to all activities and agenda of Senior Vice President; and to provide effective administrative support to the department.

The main responsibilities of the role include:
  • To manage calendar of appointments of the line manager;
  • Ensures appointment logistics and preparation requirements, follow up and recordkeeping;
  • Ensures supporting documentation is updated, distributed and ready for each appointment;
  • Drafts letters, correspondence, required documents and prepares presentations and reports;
  • Maintains updated contact details and write meeting minutes and ensures follow up on action plans;
  • Prepares expense reports and claims;
  • Assists with travel plans, itineraries and agendas, ensuring documents and logistics are prepared in advance;
  • Liaises with other Expo departments and assists with the day to day office operations for Ceremonies and Daily Productions.

4+ years of work experince in a similar role, as well as:

  • A Bachelor’s degree within a relevant field;
  • Ability to draft letters and correspondence in both languages;
  • Strong planning and organizational skills;
  • Detail oriented with high attention to quality;
  • Ability to interface with employees at all levels and hold strong verbal and written communication skills;
  • Strong computer skills;
  • Diplomatic and discreet;
  • Fluent in English and Arabic.
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