Team Administrator (6 month FTC)

Stephenson Harwood LLC - Dubai International Financial Center

About the Firm: Stephenson Harwood is a law firm with 1100+ people worldwide, including more than 180 partners. Our headquarters are in London, with 9 offices across Asia, Europe and the Middle East.
Our people are committed to achieving the goals of our clients - listed and private companies, institutions and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.
Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects. We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world. We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics. Team Structure: Our legal departments are made up of partners, associates, trainees and paralegals, assisted by personal assistants and team administrators. The personal assistants work directly for the legal personnel, with the team administrators assisting all legal personnel and personal assistants. Our business service teams are made up of directors, managers and supervisors, assisted by various other team members. The business service team administrators support all members of the business service teams. Main Responsibilities:

  • Provide the practice group teams and business service heads and managers with administrative support across all areas
  • Maintain department filing systems, whether paper filing or e-filing
  • Archive documents and filesPrint, photocopy, scan and engross documents
  • Assist with the creation and preparation of files, bundles, e-bibles and paper bibles, including production of front sheets and spines, ensuring data is captured within the Filetrack records management system
  • Meeting co-ordination, diary management and room bookings
  • Travel management for members of the business service teams for both international and national travel
  • Review and file/update own and fee earner/business service heads inbox and outbox
  • Complete expense reclaim forms in a timely and accurate manner
  • Open, sort and distribute post
  • Document creation in Word, PowerPoint and Excel
  • Maintain and update department's core information for business continuity purposes
  • Maintain and update team pages in Quest
  • Update InterAction (our business development software programme) with meetings, travel, contact reports and business cards
  • Maintain levels of equipment stock and request supplies as appropriate
  • Support fee earners, business service managers and event secretaries with business development activities as appropriate
Attributes/Skills Required:
  • Good knowledge of Microsoft packages
  • Typing speed of 40 wpm minimum
  • Attention to detail is essential
  • Ability to communicate with people at all levels
  • Reliable
  • View self as part of a professional team and as such responsible for delivering excellent service. Work proactively seeking to help and support colleagues
  • Possess the ability to respond positively and promptly to requests at all times using initiative to seek solutions to problems
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