1. Administrative Responsibilities
- General Office Management
- Maintain office supplies inventory and place orders when needed.
- Ensure office cleanliness, organization, and functionality.
- Document Management
- File and retrieve company documents, records, and reports.
- Maintain digital and physical filing systems.
- Communication Handling
- Answer phone calls, emails, and direct inquiries to appropriate staff.
- Coordinate communication within and outside the organization.
- Meeting & Travel Coordination
- Schedule meetings, take minutes, and follow up on action items.
- Organize travel arrangements and accommodations for staff.
- Support to Other Departments
- Provide administrative support to HR, management, or operations.
- Assist with onboarding new employees (e.g., forms, ID cards, etc.)
2. Accounting & Financial Responsibilities
- Bookkeeping
- Record day-to-day financial transactions in accounting software.
- Maintain ledgers, journals, and other financial records.
- Invoice Processing
- Prepare, send, and follow up on invoices.
- Record supplier and customer invoices and process payments.
- Bank and Cash Management
- Handle petty cash transactions and reconcile balances.
- Assist in bank reconciliations and cash flow reports.
- Payroll Support
- Assist with payroll data collection and processing.
- Maintain records of employee attendance and leave.
- Tax & Compliance Assistance
- Support the preparation of tax documents (VAT, TDS, etc.).
- Ensure timely submission of statutory returns and reports.
3. Reporting & Analysis
- Prepare regular reports such as:
- Expense reports
- Profit & loss summaries
- Budget tracking
- Assist with internal audits and financial reviews.
4. Software & Tools
- Proficiency in tools such as:
- MS Office (Excel, Word, Outlook)
- Accounting Software (Tally, QuickBooks, Zoho Books, etc.)
- Document management tools and ERP systems (if applicable)
5. Soft Skills Required
- Attention to detail and high level of accuracy
- Time management and organizational skills
- Ability to maintain confidentiality
- Communication and interpersonal skills
- Problem-solving mindset
Job Type: Full-time
Pay: AED2,000.00 - AED3,000.00 per month
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