ESSENTIAL DUTIES & RESPONSIBILITIES:
- Answers and directs phone calls.
- Maintains a filing system.
- Offers general support to visitors (sponsors, startups, or students).
- Budgets report for hall booking.
- Understands the requirements for each event like Idea Competition and Demo Day.
- Plans events with attention to financial and time constraints.
- Books venues and schedules speakers.
- Researches vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost.
- Negotiates with vendors to achieve the most favorable terms.
- Manages all event operations (preparing venue, invitations etc.).
- Does final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards.
- Oversees event happenings and acts quickly to resolve problems.
- Evaluates the event’s success and submit reports.
- Supports the director to communicate with AUIC internal and external mentors.
- Keeps track of startup achievements.
QUALIFICATIONS & EXPERIENCE:
- BBA – Bachelor of Business Administration.
- 1-3 years of experience in the field or in a related field.
KNOWLEDGE & SKILLS:
- Excellent English communication skills; both written and verbal.
- Strong organizational and planning skills
- Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks.
- Strong communicator; both written and verbal.
- Strong and effective coordinator.
- Excellent customer service skills.
- Patient and problem solver.
- Team Player.
- Well organized.
- Fast Learner for new software .
- Social Media Maintenance skill sets.
- Knowledge in Operating Systems, proficient in MS Office (Excel. Word, Power point), Internet.
WORKING CONDITIONS:
- Work is normally performed in campus office as center is managed by administrative assistant.
- It requires admin to attend outdoor innovation events to research on startups and alert them about center.
- No physical risk involved in this job.
SUPERVISION:
Reports to: Director of Innovation Center
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