Associate Proposals Specialist

Job Overview:

The Associate Proposals Specialist performs routine assignments in an entry-level role to support the Proposals discipline at McDermott. The role requires conceptual knowledge of the Proposals discipline's theories, practices, and procedures.

Key Tasks and Responsibilities:

• Maintaining the database of bid submissions such that documents can be retrieved and reproduced, if required, on demand.
• Compiling & Maintaining McDermott’s track record database in terms of details of project executed for use on future bids and pre-qualification exercises.
• Maintaining and keeping McDermott details updated such as facility details, resumes of Key Personnel, Brochures etc. to use in the bids.
• Download Instruction to Tenders (ITT) documents from Client Sites/ Media Disks and upload the same to McDermott’s SharePoint.
• Review Client ITTs and identify Technical Bid requirements.
• Prepare Table of Contents, as per the requirements of ITT for Technical Bid Submission and assign deliverables to Bid Team.
• Structure and format the submission documents as per ITT requirements.
• Facilitate and coordinate with all functions for their respective inputs on technical submission documentation
• Compile the Bid for Submission to the Client and ensure timely submission of hard copies or if required perform e-upload of documents to Client specified websites
• Create, structure and manage the SharePoint sites for tenders and provide access control to users.
• Compiling & Maintaining all Technical & Commercial clarifications and qualifications received during and after bid submission for reference during job execution.
• Maintaining the history of bid ITT’s electronically for future references and archive old data in line with McDermott’s data retention policy.
• Strong Organizational skill with the ability to plan and execute the proposal development and provide support to Proposals Specialists as required. 
• Identification of Clients’ Technical requirements from the ITT’s
• Be highly trustworthy; Be level headed and calm in stressful situations while handling confidential data and correspondence with Clients
• Record keeping, Filing and data archiving. 
• PC proficiency in software applications like MS Word, Excel, Power Point, ABBY Fine Reader, Acrobat, etc.
• Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM
• Review and understand the ITT/ITB (Invitation to Tender/Invitation to Bid) requirements
• Draft Summary of Tender Documentation (SoTD) for review and distribution
• Support Proposals Specialists with preparation and timely submission of all assigned tenders
• Ensure deliverables are successfully achieved for bid submission
• Coordinate with Proposals Manager on workload and resource allocation
• Coordinate to ensure that proposals are accurate, complete, and easy to understand
• Ensure that all business developments and administrative work is kept up-to-date and complete
• Manage bid delivery meetings, review process, presentations, and associated actions

Essential Qualifications and Education:

• Bachelor’s degree in relevant discipline, Engineering a plus
• 1-3 years of relevant experience
• Excellent verbal and written communication skills
• Strong, positive interpersonal skills
• Accuracy and attention to detail
• Strong organizational skills and presentation skills
• Ability to work under pressure and meet deadlines
• Proficient in standard office software (i.e., Microsoft Office)
• Ability to work independently and as part of a team

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