Company Description
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
Job Description
Document Management: Maintain and organize all controlled documents, ensuring proper storage and easy retrieval.
Document Control Processes: Develop and implement document control processes, including document identification, classification, and filing.
Version Control: Track and manage document versions, ensuring all personnel are updated on new versions and how to access them.
Compliance: Ensure documents comply with regulatory requirements and company standards.
Collaboration: Coordinate with project teams to collect, classify, distribute, and store relevant documentation.
Training: Train team members on document control procedures and policies.
Confidentiality: Handle sensitive documents with discretion and maintain confidentiality.
Reporting: Prepare and distribute correspondences, reports, and other materials for publication and presentation.
Data Entry: Provide data entry and word processing services as needed.
Archiving: Record and archive all hardcopy and softcopy documents, maintaining an appropriate electronic database as a backup.
Qualifications
Experience: Extensive document control experience, preferably in hospitality, retail, and commercial projects.
Skills: Proficiency in document management software (e.g., ACONEX, SharePoint) and strong organizational skills.
Communication: Excellent verbal and written communication skills in English.
Attention to Detail: Strong attention to detail and the ability to multitask and prioritize tasks efficiently.
Education: A relevant degree or certification in document management or a related field is preferred.
