Position Description
The Executive Assistant is responsible for managing the executive’s calendar, handling travel arrangements and logistics, and maintaining both digital and paper-based filing systems. This role involves preparing various documents, processing invoices and expenses, and operating standard office equipment. The Executive Assistant ensures adherence to company policies, maintains confidentiality, and supports a collaborative team environment. The role also includes guest interaction responsibilities, requiring professionalism and a service-oriented demeanor.
Scope
Location: London or Dubai
Language Requirements: Fluent in English (spoken and written)
Key Responsibilities
Policies & Procedures
- Maintain confidentiality and protect company and employee information.
- Adhere to company policies and perform additional duties as assigned.
Communication
- Respond to inquiries professionally and courteously.
- Prepare, proofread, and edit documents for accuracy and clarity.
Collaboration
- Handle sensitive matters with discretion and respect.
- Foster positive relationships and support a collaborative team environment.
Administrative Support
- Manage calendars, travel logistics, and expense reporting.
- Process invoices and billing using Oracle AP and Concur.
- Prepare reports, presentations, and meeting minutes.
- Maintain department records, TEAMS site, and attendance tracking.
Candidate Profile
- 3–5 years of administrative experience, ideally supporting executives
- Skilled in calendar, travel, and logistics management
- Strong communicator with proven collaboration across all levels
- Analytical, organized, and proactive problem-solver
- Proficient in Excel and PowerPoint; tech-savvy and independent
Why Join Marriott International?
At Marriott International, we believe in putting people first. As an Administrative Assistant, you'll be part of a global team that values inclusion, collaboration, and professional growth. We offer a supportive work environment where your contributions are recognized and your career can thrive.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
