We are seeking a friendly, proactive, and highly organized Front Office / Admin professional to manage our front desk and oversee a wide range of administrative duties. This role is vital to ensuring smooth daily operations and creating a polished, welcoming environment for visitors and employees. The ideal candidate will possess strong multitasking abilities, attention to detail, and a professional demeanor suited for high-level business settings.
Responsibilities:
- Greet and welcome visitors and guests in a warm and professional manner
- Comfort guests and offer beverages such as coffee or water
- Coordinate closely with the manager to ensure smooth operations across departments
- Manage the front desk area, ensuring it is always tidy and presentable
- Maintain and organize physical and digital documents
- Handle administrative tasks such as preparing reports, presentations, letters, contracts, and internal documentation
- Manage office inventory and supplies
- Perform basic research tasks to support management and operational decisions
- Assist in the creation of PowerPoint presentations and business materials
- Organize the company calendar and coordinate schedules
- Handle company-related renewals, including licenses and insurance
- Book flights and hotels for employees and management when needed
- Support HR activities, such as maintaining employee files and coordinating visa renewals
- Handle petty cash with accurate tracking and accountability
- Maintain visitor logs and internal records
- Answer and route phone calls appropriately
- Assist with onboarding new employees and supporting company meetings and events
Requirements:
- Proven experience in an administrative or receptionist role, preferably in a corporate or executive environment
- Excellent verbal and written communication skills
- Strong multitasking and time management abilities
- High attention to detail and ability to take initiative
- Professional appearance and welcoming personality
- Strong organizational skills and the ability to prioritize
- Ability to handle confidential information with discretion
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Must have fluent and excellent spoken and written English
- Arabic or Chinese language skills are a plus
- UAE drivers license is a big plus
About Us:
DeFi Tech, established in 2020, is a regional leader in blockchain technologies and Bitcoin mining hardware, manufacturing liquid cooled data centers, and infrastructure solutions. Composed of driven professionals and a high-grade investment team, DeFi Tech represents a new wave of blockchain companies.
To be considered for this position, please ensure that your application includes a well-crafted cover letter and a recent photograph. This will help us better understand your qualifications and presentation.
Job Types: Full-time, Permanent
Pay: AED5,500.00 - AED8,000.00 per month
Application Question(s):
- Do you have a UAE driving license?
- What languages do you speak?
- Please describe yourself in 3 words.
Experience:
- Administrative Coordinator / Receptionist: 2 years (Preferred)