HR & Admin Executive

Job Purpose:

To manage day-to-day HR and administrative tasks in compliance with UAE Labour Law, ensuring smooth operations across payroll, recruitment, employee relations, visa processing, performance management, and general administration.

Key Responsibilities:

1. Recruitment & Onboarding

• Coordinate end-to-end recruitment process including job posting, screening, scheduling interviews, and issuing job offers.
• Ensure all recruitment practices are aligned with UAE Labour Law and company policy.
• Manage onboarding formalities including documentation, contract preparation, and orientation.

2. Employee Relations

• Serve as a point of contact for employee queries and grievances, ensuring timely resolution.
• Maintain employee records as per UAE Labour Law.
• Support employee engagement and internal communication activities.

3. Visa & Legal Compliance

• Handle visa processing, renewals, cancellations, Emirates ID, medical tests, and other PRO tasks.
• Ensure all employee visas, labour contracts, and company trade licenses are up to date.
• Maintain compliance with MOHRE, GDRFA, and other UAE government authorities.

4. Payroll Management

• Prepare, verify, and process monthly payroll through WPS in compliance with UAE Wage Protection System.
• Maintain accurate records of attendance, leaves, overtime, and deductions.
• Coordinate with finance to ensure timely salary disbursements.
• Handle payroll-related queries and ensure confidentiality of employee salary data.

5. Performance Management

• Support the performance appraisal process including tracking KPIs, collecting evaluation forms, and organizing review meetings.
• Assist in implementation of performance improvement plans and employee development initiatives.

6. Policy Development & Compliance

• Assist in drafting, updating, and implementing HR policies, procedures, and employee handbooks in accordance with UAE Labour Law.
• Ensure all policies are communicated effectively and adhered to by all employees.
• Monitor compliance and report any breaches or concerns to management.

7. Employee Engagement & Culture

• Organize employee engagement initiatives such as team-building activities, wellness programs, and recognition events.
• Conduct employee satisfaction surveys and suggest improvements to boost morale and retention.
• Support the creation and maintenance of a positive and inclusive work environment.

8. Training & Development

• Identify training needs through performance appraisals and management feedback.
• Coordinate training programs, workshops, and seminars for employee development.
• Maintain training records and track progress of development plans.

9. Disciplinary & Grievance Handling

• Assist in managing disciplinary procedures, warnings, and grievance handling in a fair and consistent manner.
• Ensure all disciplinary actions are documented and in compliance with UAE Labour Law.

10. Administrative Duties

• Oversee office maintenance, supplies, and asset management.
• Handle correspondence, filing, and general administrative support to the management and staff.
• Maintain and update company records and HR databases.

11. Miscellaneous

• Support management in executing strategic initiatives and special projects.
• Carry out any additional responsibilities assigned by the management.

Qualifications & Requirements:

• Bachelor’s degree in human resources, Business Administration, or related field.
• Minimum 2-3 years UAE experience in a similar role.
• Proven experience in payroll processing, recruitment, employee relations, and visa handling.
• Strong command of MS Office (Excel, Word, PowerPoint); Excel skills especially for payroll and reporting.
• Excellent verbal and written communication skills in English.
• Strong interpersonal skills with the ability to maintain confidentiality and act with integrity.
• Good knowledge of UAE Labour Law and government procedures.
• Strong command of MS Office (Excel, Word, PowerPoint); Excel skills especially for payroll and reporting.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Flexibility to support administrative tasks and event coordination when needed.

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• How many years of HR and administrative experience do you have in the UAE?