Job Title: Executive Secretary & Administrative Assistant
Department: Executive Office / Operations
Reporting to: Head of Operations
Location: Abu Dhabi, UAE
Employment Type: Full-time, On-site
About eSanad:
eSanad is a pioneering digital insurance platform and licensed brokerage firm transforming how individuals and businesses access insurance in the UAE. As an innovative InsurTech leader, we blend technology, human expertise, and a customer-first approach to deliver best-in-class insurance advisory and services.
Role Overview:
We are seeking a smart, reliable, and highly organized Executive Secretary & Administrative Assistant to support our executive team and ensure the smooth day-to-day operations of the office. The ideal candidate will be proactive, professional, well-spoken, discreet, and capable of handling a wide range of administrative and executive support tasks in a fast-paced environment.
Key Responsibilities:
Executive Support
Manage the CEO’s and executive team’s calendars, meetings, and appointments
Draft, review, and manage correspondence, emails, reports, and presentations
Take meeting minutes and follow up on assigned action points
Assist in preparing board-level documents, investor decks, and reports
Administrative Coordination
Handle general office administration: supplies, filing, petty cash, and documentation
Maintain confidential records, HR documents, and regulatory files securely
Support onboarding coordination for new hires: access, documents, welcome kits
Handle courier, document dispatching, and business correspondence professionally
Operations & Office Management
Coordinate logistics for internal meetings, visits, and events
Oversee travel bookings, visa applications, hotel reservations, and itineraries
Maintain office environment cleanliness and coordination with support staff
Act as a point of contact between departments and external stakeholders
Digital & Communication Tools
Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office
Comfortable using task/project management tools, CRMs, or HRMS systems
Capable of learning and using internal systems (e.g., Prakroa, eSanad CRM)
Qualifications & Requirements:
Bachelor’s Degree in Business Administration, Communications, or related field
3+ years of experience in a similar role supporting senior executives or C-level
Strong command of English (Arabic is a plus) – both written and spoken
Professional appearance, positive attitude, and high emotional intelligence
UAE experience preferred, especially in regulated sectors (insurance, finance)
Desired Attributes:
Discreet, trustworthy, and highly dependable
Energetic, polished, and solution-oriented with a “get things done” mindset
Able to prioritize, multi-task, and manage confidential information efficiently
Strong organizational and communication skills
Detail-oriented with a high standard of execution
Why Join eSanad?
Be part of a forward-thinking team shaping the future of digital insurance
Work directly with visionary leadership in a collaborative environment
Gain exposure to innovative technologies and industry-transforming projects
Enjoy a dynamic, respectful, and growth-oriented company culture
Job Type: Full-time
Pay: AED2,500.00 - AED4,000.00 per month
Application Question(s):
- Do you have experience as an executive assistant?
Experience:
- Admin/HR: 2 years (Required)
