Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator with strong experience in administrative operations, accounts handling, estimation, quotation preparation, and customer follow-up. The ideal candidate should have excellent communication skills, particularly in email drafting, and a solid background in service-based industries.
Key Responsibilities:
- Manage day-to-day office operations efficiently.
- Handle basic accounting tasks including invoicing, payment tracking, and financial record keeping.
- Prepare accurate cost estimations and detailed quotations for clients.
- Draft professional business emails and correspondence with clients and vendors.
- Follow up with clients and internal teams on quotations, payments, and service-related queries.
- Maintain organized records of all office documents, quotations, and client communications.
- Coordinate with the service and sales team to ensure smooth workflow.
- Manage procurement and maintain inventory of office supplies when needed.
- Support the management team in planning and executing operational improvements.
Requirements:
- Proven experience in a similar administrative role (preferably in the service industry).
- Good understanding of basic accounting and estimation processes.
- Proficient in MS Office (Word, Excel, Outlook) and accounting software (e.g., Tally, QuickBooks – if used).
- Strong communication skills, both written and verbal.
- Excellent email drafting and business communication etiquette.
- Ability to multitask, prioritize work, and meet deadlines.
- High level of attention to detail and accuracy.
- Positive attitude and proactive approach to problem-solving.
Preferred Qualifications:
- Bachelor’s degree or diploma in Business Administration, Commerce, or related field.
- Experience with CRM or quotation management tools.
- Familiarity with documentation required in the service industry (AMCs, contracts, service reports, etc.)
Job Type: Full-time
Pay: AED3,000.00 - AED4,000.00 per month
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