Payment Cycle Coordinator

Job Title: Payment Cycle Coordinator
Department: Finance / Project Coordination
Reports to: General Manager

Job Summary:
We are looking for a highly organized and detail-oriented Payment Cycle Coordinator to manage the complete process of payment submissions and follow-ups with main contractors. The ideal candidate will act as a vital liaison between our Quantity Surveyors (QS), project engineers, and the QS teams of main contractors to ensure timely and efficient processing and collection of payments.

Key Responsibilities:

• Coordinate with internal QS and project engineers to ensure accurate and timely preparation of payment applications.
• Submit payment applications to main contractors and follow up regularly with their QS teams.
• Track the progress of each payment certificate from submission to final approval.
• Visit main contractor offices when needed to follow up and expedite approvals.
• Coordinate with internal finance and accounting departments to ensure all supporting documents are prepared and submitted.
• Monitor internal workflow delays and follow up on approvals within the system.
• Maintain a clear and up-to-date Trello board (or Excel tracker) for all payment applications and their current status.
• Generate weekly progress reports and flag any delays or bottlenecks to the General Manager.
• Ensure proper documentation and record-keeping for all stages of the payment cycle.

Qualifications:

• Bachelor’s degree in Civil Engineering, Business Administration, Accounting, or a related field.
• Minimum 3–5 years of experience in a construction or contracting company in a similar role.
• Solid understanding of the full payment cycle in contracting environments.
• Strong communication and follow-up skills in both English and Arabic.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Excel and familiar with task management tools like Trello, Asana, or similar.
• Ability to work under pressure and manage multiple ongoing payment cycles simultaneously.

Job Type: Full-time

Pay: AED4,500.00 - AED5,000.00 per month

Application Question(s):

• How many years of experience do you have working in a construction or contracting company in a similar role?
• Have you previously handled payment submissions and follow-ups with main contractors?
• Are you familiar with the full payment cycle in contracting environments?
• Are you fluent in both Arabic and English (spoken and written)?
• Have you worked directly with Quantity Surveyors (QS) and project engineers to prepare and submit payment applications?
• Expected Salary ?
• Expected Date of Joining ?