.About Dubai Holding Asset Management:
Dubai Holding Asset Management (DHAM) owns and operates an extensive portfolio of 20 landmark retail destinations and 15 residential communities. The Group plays a focal role in shaping Dubai's position as a global leader in business, tourism and leisure, contributing to its position as one of the world's most coveted and sought-after liveable destinations. From hot-spot retail destinations like Bluewaters, JBR, Souk Madinat Jumeirah, Al Khawaneej Walk and The Outlet Village to popular attractions, including the Theatre of Digital Art, Madame Tussauds, Tr88house, Museum of Illusions, Dubai Holding Asset Management’s retail destinations captivate millions of visitors and tourists every year. Meanwhile, the niche and vibrant community centres as Bay Avenue, Mudon Community Centre, and Serena Marketplace play a vast role in enhancing the overall quality of life in residential communities, making neighbourhoods more vibrant and connected. In 2022, Dubai Holding Asset Management’s retail destinations collectively attracted over 28 million visitors and hosted over 75 events across the portfolio. Dubai Asset Management maintains a substantial presence in Dubai with a leasing portfolio of 15 distinct residential communities, elevating the city’s global recognition as one of the most desirable and liveable destinations worldwide.
Sales & Operations Administration
- Assist in the preparation and processing of sales and lease-related documentation (e.g., agreements, renewals, terminations, and settlements).
- Coordinate with Legal for the issuance of standard correspondence (e.g., notices, reminders) in line with company guidelines.
- Liaise with Finance to follow up on invoicing, payments, collections, and reconciliations to ensure accurate revenue tracking.
- Support operational coordination related to supplier services, including PR/PO processing, vendor communication, and invoice follow-up.
- Maintain accurate and up-to-date records in internal systems (e.g., YARDI or ERP platforms) across sales and operational functions.
- Track and update databases related to property units, parking, storage, and contracts, ensuring consistency with actual status.
- Assist in month-end reporting and documentation preparation required for operational and financial closure.
- Support daily administrative functions including filing, system entries, and coordination across internal departments.
Planning & Control
- Assist in the planning and scheduling of operational workflows to support timely execution of sales and administrative activities.
- Contribute to data entry, reporting, and document management to ensure the accuracy and consistency of departmental outputs.
- Monitor deadlines for approvals, renewals, and documentation submission, following up with stakeholders as required.
- Provide support for audits, internal reviews, and performance reporting through data consolidation and documentation
- Bachelor’s Degree in business management/administration.
- Minimum 2–3 years of experience in administrative support, leasing admin, sales coordination, or operations.
- Exposure to property management, leasing, or real estate systems is an advantage
- Knowledge of leasing processes and documentation
- Proficiency in ERP systems (e.g., YARDI)
- Data accuracy and reporting skills
- Strong legal and compliance awareness
- Familiarity with procurement workflows
- Strong administrative and coordination abilities
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