JOB DESCRIPTION
Accounts Assistant/Cashier
AIR SPEED CHARTER GROUP
Effective 01-January-2020
General Information
Job Title: Accounts Assistant/Cashier
Organization: Air Speed Charter Group
Type Organization: Aviation
Location: SAIF Zone, UAE
Status: Permanent
Corporate Authority Level: N/A
Business Unit Authority Level: N/A
Department Authority Level: 5
Remuneration: As per contemporary market
Pre-Requisites
Qualification/Education. Candidate must possess at least Graduation in Finance /
Accounting.
Work Experience. a . At least 1 year of working experience in the related field preferably in an Aviation industry or large multinational organisation with minimum 30-50 employees is required for this position. b. Must have experience in accounting compliance of financial policies.
Competencies
a. Professionalism b. Teamwork c. Policy compliance d. Coordination and Communication e. Data and Record Safety f. Rules and Regulations
Purpose
The Accounts Assistant will be a part of the Accounts department. The Accounts
Assistant will assist accounting officials and senior management in recording, reporting and managing company’s finances. The Accounts Assistant will also be required to provide administrative support and suggest ways for improving the overall accounting process of the company to Senior Accounts Officer to be a part of the Accounts team responsible for maintaining a well-organized and accurate
Accounting function.
Responsibilities and Duties
1. Custodian of Cash Fund of company. Ensures on time and accurate replenishment.
2. Prepare payment voucher for all the bills paid and generate summary of cash transaction daily. Make sure that cash-on hand are tie up as per system balance.
3. Printing and saving (drop box) of all supplier invoices received via ASC accounts email or regular email.
4. Posting of supplier invoices in the system for setting up Accounts Payable to
Vendor/Supplier. Make sure that standards of small expenses, Supplier invoices and stamp system are followed.
5. Compliance of Payment Schedule as per annexure 2 of accounting policy & procedure manual.
6. Compliance of annexures 3,4,5,6,7,8,9 and 10 of accounting policy & procedure manual.
7. Printing of check as per Payee Name and make copy of issued check. Follow up for the receipt.
8. Prepare and posting of Payroll in the system duly approved by authority and save in drop box duly approved.
9. Manage Advances of Staff. Make sure that procedures in deduction and policies are properly followed.
10. Manage Advance against expense of employee or business travelling. Follow- up liquidation to the concern person and make sure that procedures and policies are properly followed.
11. Posting of liquidation of Advances against expenses of employee and credit card liquidation as per policy.
12. Prepare Receipt Voucher for cash received from other party and arrange for the deposit of said amount same day with the approval of VP Finance/CFO.
13. Prepare Receipt Voucher for check and fund transfer received from Customer and ensure that payment has been realized in company bank account.
14. Provide Assistance to Senior Accounts Officer preparation and coordination of the monthly, quarterly, yearly and audit process
15. Ensure that emails & working files are properly backed-up.
16. Performs related duties that may be assigned from time to time.
17. Allocate cash to different departments / divisions duly approved and ensure that the direct staff complies with it.
18. Establish and maintain fiscal files and records to document transactions as per company filing policy.
19. Request and follow up Supplier information on pre-defined form and file copy in fiscal files and save copy in drop box respective folder.Send correspondence to Supplier and contractors, notifying them for the payment made and for their acknowledgement of the amount received.
20. Request and follow up Customer information on pre-defined form and file copy in fiscal files and save copy in drop box respective folder. Send correspondence to Customer, acknowledging their payments realized to company accounts along with statement of account outstanding.
21. Request and follow up Employee Bank Information on pre-defined form and file copy in fiscal files and save copy in drop box respective folder.Send correspondence to Employees for their salary along with pay slips, per diems along with related forms and requesting advances liquidation by sending their outstanding statement as per immediate officer.
22. Generate statement of account as per immediate officer for suppliers, customers and employees, send to the concerns and reply for their queries with consultation of immediate officer.
Reporting Channel: Report to the Accounts Officer / Senior Accounts Officer
Liaison Departments:
Accounts
References:
- Accounting Policies and Procedures (Effective January 1st, 2019)
- Annexures 1 to 10
Job Types: Contract, Part-time, Full-time
Contract length: 24 months
Part-time hours: 48 per week
Pay: AED3,500.00 - AED4,500.00 per month