Position Summary:
We are seeking a detail-oriented and proactive Administrative Assistant to support our operations team. This role will be responsible for ensuring accurate documentation, monitoring of key operational activities, and supporting daily administrative processes.
Key Responsibilities:
- Timesheet Writing and Monitoring:
- Prepare, update, and monitor daily and weekly timesheets for staff.
- Ensure timely submission and accuracy of time records.
- Coordinate with department heads to validate attendance and shift schedules.
- Product Expiration Printing:
- Manage and print product expiration labels in accordance with company standards and health regulations.
- Ensure accurate tracking and labeling of product expiration dates.
- Incident Report Management:
- Document, file, and track incident reports in a timely manner.
- Assist in coordinating follow-up investigations and ensure reports are complete and compliant with company procedures.
- Food Watch Daily Updating:
- Perform daily updates on the Food Watch system to ensure all entries are accurate and up to date.
- Monitor food safety data and escalate any discrepancies to the relevant department.
- Polaris Invoice Handling:
- Process Polaris invoices, ensuring all relevant documentation is attached and verified.
- Provide general administrative support as needed by the operations team.
Physical Working Conditions:
Office-based with frequent coordination with kitchen operations and occasional visits to kitchen or food preparation areas.
Physical Working Conditions:
Office-based with frequent coordination with kitchen operations and occasional visits to kitchen or food preparation areas.
Qualifications/Requirements:
- Proven experience as an Administrative Assistant or in a similar role.
- High level of accuracy and attention to detail.
- Strong organizational and time-management skills.
- Proficient in Microsoft Office (Excel, Word, Outlook) and operational systems (Polaris experience is a plus).
- Ability to multitask and prioritize work efficiently.
- Good communication skills, both written and verbal.
- Fluency in English is required; Tagalog or Hindi is an advantage.
Job Type: Full-time
Application Question(s):
- Are you holding a UAE passport or an Emirati?
- Are you willing to work 4days/4hrs daily?