Job Title: Administrative Assistant - Quotations & Operations Support
We are Facilities Management company based in Abu Dhabi. We are looking for qualified Administrative Assistant - Quotation coordinator with fluent English.
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for
generating accurate quotations, diligently following instructions, and managing a variety of daily administrative tasks. This role requires excellent communication skills, a proactive attitude, and the ability to work independently.
Responsibilities:
- Quotation Generation:
- Prepare and process accurate quotations based on provided information and pricing guidelines.
- Maintain a database of quotations and track their status.
- Respond to quotation inquiries in a timely and professional manner.
- Instruction Following:
- Accurately interpret and execute instructions from supervisors and team members.
- Ensure all tasks are completed according to established procedures and deadlines.
- Proactively seek clarification when needed.
- Daily Administrative Tasks:
- Manage and organize files and documents, both physical and digital.
- Handle incoming and outgoing correspondence (emails, phone calls, etc.).
- Schedule appointments and meetings.
- Maintain office supplies and equipment.
- Assist with data entry and record keeping.
- Perform other general administrative duties as assigned.
- And other task signed by the company
- Daily Asks:
- Proactively ask team members or supervisors what tasks need to be accomplished.
- Maintain a daily task list and provide updates on progress.
- Anticipate needs and take initiative to address them.
Qualifications:
- Proven experience in an administrative role.
- Strong proficiency in generating quotations and working with pricing information.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Ability to follow instructions precisely.
- Proactive attitude and willingness to learn.
Benefits:
- Health Insurance
- Competitive Salary.
- Friendly work environment.
- Opportunity to grow.
Job Type: Full-time
Location: Abu Dhabi
Salary: 1,800 To 2,200 per month
Language:
- English (Preferred)
Job Types: Full-time, Permanent
Pay: AED1,800.00 - AED2,200.00 per month
Experience:
- Quotations coordinator: 2 years (Required)
Language:
- ENGLISH (Required)
Location:
- Abu Dhabi (Required)