Job Title: Front Office & Admin Coordinator
Location: Dubai
Company: TLM International FZE
What We Do:
The TLM Group is a Distributor of Wi-Fi Networking and Consumer Technology Hardware.
Established in 1997, TLM boasts a distribution portfolio of leading ICT brands including HP, Epson, Ubiquiti, MikroTik, TP-Link, RF-Elements, Aruba and many more. TLM is also a strategic investor in its logistics capabilities and has over 300,000sqft of world-class warehousing facilities in the Jebel Ali Free Zone, Dubai.
What We’re Looking For:
Job Summary:
The Front Desk Executive will be the first point of contact for visitors, clients, and vendors at our office. This role will also provide essential administrative support to ensure smooth office and warehouse coordination, including handling documentation, scheduling, and basic HR/admin tasks.
Key Responsibilities:
Reception & Front Office:
- Greet and welcome visitors, ensuring a professional and friendly environment.
- Handle incoming calls, emails, and courier deliveries.
- Manage visitor entry passes, access permissions, and coordinate with security.
Administrative Support:
- Prepare, maintain, and update records, files, and reports related to daily warehouse/admin operations.
- Handle correspondence, printing, scanning, and filing of documents.
- Manage office supplies and coordinate procurement of stationery and pantry items.
- Support HR with attendance records, leave tracking, and employee documentation.
Warehouse Operations & JAFZA Coordination:
- Liaise with JAFZA authorities for visitor gate passes and required documentation.
- Assist with warehouse-related admin tasks, such as maintaining logs, delivery notes, and shipment records.
- Coordinate with logistics and operations teams for scheduling vendor/supplier meetings.
General Support:
- Assist managers with scheduling meetings and maintaining calendars.
- Support in organizing office/warehouse maintenance and vendor follow-ups.
- Handle petty cash reimbursements and basic expense tracking.
Qualifications & Skills:
- Bachelor’s degree or diploma in Business Administration or related field (preferred).
- 1–3 years’ experience in a receptionist/admin role, preferably in JAFZA or warehouse environment.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills in English.
- Strong organizational skills with attention to detail.
- Ability to multitask and work in a fast-paced warehouse/office setup.
- Professional, approachable, and proactive attitude.
What We Offer:
- A great workplace environment with fun, energetic teammates
- An opportunity to be part of a fast-growing business that welcomes new ideas.
- Compensation and Commissions structure as per industry standards.
Job Type: Full-time
Pay: AED3,500.00 - AED4,000.00 per month