An Office Assistant provides administrative and clerical support to ensure the smooth and efficient operation of an office environment. Their duties include answering phones, managing correspondence, scheduling appointments, maintaining files, ordering supplies, and greeting visitors. They also assist with data entry, document preparation, and other tasks to support the overall team.
Key Responsibilities:
- Communication: Answering phones, directing calls, taking messages, and handling incoming/outgoing mail and emails.
- Record Keeping: Organizing and maintaining files, managing databases, and ensuring accurate record keeping.
- Scheduling: Scheduling appointments, meetings, and travel arrangements.
- Office Management: Ordering and managing office supplies, maintaining a tidy and organized workspace, insuring all office equipment are working properly. Handling, Office expenses, coordination with Landlors agents, delivery boys and all related
- Clerical Support: Assisting with data entry, document preparation, and other administrative tasks. Assisting Team with requirements and handling Petty Cash. Helping out with some event Clerical asks. And assisting in warehouse requirements.
- Visitor Management: Greeting visitors, providing assistance, and ensuring a positive first impression.
- Basic Bookkeeping: Assisting with expense tracking and basic bookkeeping tasks.
Essential Skills:
- Communication Skills: Excellent verbal and written communication skills are crucial for interacting with colleagues, clients, and visitors.
- Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain organized files and records.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office equipment.
- Problem-Solving Skills: Ability to identify and resolve issues independently.
- Customer Service Skills: Providing excellent customer service to visitors and colleagues.
- Interpersonal Skills: Ability to work effectively with others and maintain a positive attitude.
Job Type: Full-time
Pay: AED4,000.00 - AED6,000.00 per month
Experience:
- Office admin: 2 years (Required)
Language:
- English fluently (Required)