Summary
This is not your average assistant role.
We're looking for a resourceful, detail-obsessed, and street-smart Personal Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director’s vacation calendar and reorganizing the office stationary budget.
You’ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you’re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.
Responsibilities
Key Responsibilities
- Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations)
- Draft responses and coordinate follow-ups; eventually support with inbox and communication
- Handle personal and business logistics (visas, appointments, bank tasks, etc.)
- Submit compliance paperwork and government documents with accuracy and timeliness
- Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements
- Assist in planning the Director’s daily, weekly and monthly priorities
- Arrange high-value meetings, chase vendors, and drive follow-through
- Scope and manage design and office improvement projects within set budgets
- Provide trusted support on personal tasks like research or scheduling for family needs
- Confidently handle cold outreach, follow-ups, and calls to external stakeholders
- Provide temporary support in coordination roles or reception during staff absences
Qualifications
- 2–5 years of relevant experience in a multi-functional support or EA/PA role
- Excellent written and spoken English
- Strong research, communication, and negotiation skills
- Proficient with Google Sheets, Docs, Gmail, and general tech tools
- Self-driven with a proactive, problem-solving mindset
- Highly organized and able to manage multiple tasks without dropping the ball
- Strong attention to detail, accuracy, and confidentiality
- Good judgment and initiative in ambiguous situations
- Bonus: Experience handling UAE government and compliance paperwork
Job Type: Full-time
Pay: AED6,000.00 - AED7,000.00 per month
Experience:
- Executive Assistant: 2 years (Required)
Language:
- Hindi (Required)
License/Certification:
- Driver's License (Required)