Real Estate Officer: is responsible for assisting the Property Manager through providing reports, administrative, and customer service support with the daily operations of the assigned property portfolio
Duties and Responsibilities
- Provide full administrative support, including phone support, typing reports, filing .
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Maintain lease and contract files as well as other files located within the property management office.
- Attend all scheduled Property Management staff and company meetings.
- Provide support for after-hours on-call coverage.
- Promote and foster positive relationships with tenants via regular tenant visits and phone calls. Follow up on tenant service requests when necessary.
- Track and file vendor/contractor contracts and insurance certificates, and maintain a follow-up system for expirations.
- Assist with transitioning of new and terminating property accounts, including utility transfer, vendor set-up, tenant introductions of property, and lease information.
- Monitor and maintain the property maintenance work order system and assist in the preparation of monthly reports on the status of tenant work orders.
- Review, prepare, and code invoices for the property manager’s approval.
- Assist with setting up of tenant billing with Accounting and Property Manager, including: Base Rent, Common Area Expenses, Miscellaneous Charges, and billable work performed for tenants.
- Provide high-quality customer service, update and maintain tenant contact lists, and tenant information manuals.
- Assist Property Manager as needed on special projects
- Handle miscellaneous assignments as requested by management
Computer / Technical Skills / Job Specific Skills:
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel), Microsoft Dynamics 365.
- Demonstrated knowledge of office and accounting procedures
- Familiarity with facilities operations
- Excellent organizational skills with the ability to prioritize and multitask
- Ability to exercise sound judgment with sensitive and/or confidential information
- Demonstrates initiative with the ability to work with little supervision
- Ability to focus and follow through to completion of projects
Job Type: Full-time
Pay: AED6,000.00 - AED8,000.00 per month