Job Summary:
We are seeking a professional, organized, and friendly Administrative Receptionist to support our real estate office’s front-desk and administrative operations. This role is the first point of contact for clients and visitors, providing exceptional customer service while ensuring smooth day-to-day office functions.
Key Responsibilities:
Front Desk & Client Interaction
- Greet and welcome clients, visitors, agents, and vendors.
- Answer, screen, and direct incoming phone calls and emails.
- Schedule appointments and manage the calendar for agents and meetings.
- Provide general information about listings, services, and office operations.
Administrative Support
- Maintain and update listing files, client databases, and internal records.
- Prepare documents, forms, and packages (e.g., listing agreements, disclosures, contracts).
- Support agents with MLS updates, property brochures, and marketing materials.
- Coordinate document signing using tools like DocuSign or Dotloop.
Office Organization
- Order and manage office supplies and equipment.
- Ensure the reception and common areas are tidy, presentable, and well-stocked.
- Distribute incoming mail and manage outgoing correspondence.
Real Estate Transaction Assistance
- Assist in the coordination of listing and closing processes.
- Track deadlines for contingencies, inspections, appraisals, and closings.
- Communicate with clients, title companies, lenders, and agents as needed.
Qualifications:
- High school diploma or equivalent; associate degree or administrative training preferred.
- 1–3 years of experience in reception, office admin, or real estate support role.
- Proficient in Microsoft Office (Word, Excel, Outlook) and real estate tools (e.g., MLS, CRM, transaction software).
- Excellent communication and customer service skills.
- Strong multitasking, organizational, and time management abilities.
- Professional appearance and demeanor.
Job Types: Full-time, Contract
Language:
- Arabic (Preferred)