Administration Executive

Al-Futtaim - Dubai

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role
We are looking for a UAE National citizen with fluent English-speaking skills and has the experience in administration, customer service and coordination.

This is a full-time permanent role with Al Futtaim Global Aftersales in Dubai. It will work 5 days a week with 2 days off. Working hours are from 8:00 am to 5:00 pm.

What you will do
As part of our Administration team, your key responsibilities are as follows:

  • Preparing Purchase requisitions and Purchase orders
  • Support businesses for their passport release and visa & OHC renewal and government businesses requirements such as trade license renewal, lease agreement and company vehicle, translation.
  • Greeting visitors and maintaining the office room bookings
  • Monitor and arrange office stationaries.
  • Sourcing and negotiating with the vendors.
  • Assisting the Department for all projects assigned such as events & conference and special projects.

Required skills to be successful

  • Good communication skills as the job requires a lot of coordination
  • Valid UAE Driving license as the role requires visiting different sites
  • Administration or back-office experience
  • Good knowledge in MS Office especially MS Excel
  • Flexible to work in Ramoul and Dubai Investment Park (DIP)

About the team
Reporting to the Executive Assistant, you will be working alongside with other highly motivated and efficient Admin Executives. You will be working in a busy office environment wherein you will be dealing directly with different Stakeholders, Line Managers and associates across the organization.

What equips you for the role

  • Should have a basic qualification or High school graduate
  • Excellent English & Arabic speaking skills who has an engaging personality, is confident in meeting people and passionate about work
  • Must be self-motivated and self-driven

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.

We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

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