Accounts & Admin Assistant

We are a leading Display Solution, Signage, Exhibition and Graphics production company located in Dubai Production City.

We are currently seeking proactive, dynamic candidates, highly motivated & energetic individual to join our expanding team as Accounts & Admin Assistant.

Job Responsibilities:

A. Accounts

• Manage Accounts Payable - Ensure accurate and timely recording of expenses and vendor payments.
• Manage Accounts Receivable- Generate, issue, and reconcile customer invoices for timely collections.
• Process VAT submissions and reconcile bank transactions regularly.
• Proper posting of financial transactions into internal database.
• Maintain the digital and physical financial records.
• Check the accuracy of the spreadsheets.
• Close the monthly and quarterly reports
• Participate in the Quarterly and Annual Audit.
• Monitor the financial status of the company.
• Provides support to ensure efficient operation of the office.

B. Administration

• General day-to-day Admin operations
• Order office supplies and maintain inventory levels
• Monitor and ensure timely renewal of company documents including trade license, vehicle registrations, insurance policies etc.
• Maintain and update filing systems, records, and databases.
• Oversee the company’s fleet of vehicles, including registration, insurance, maintenance, and renewals.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Support HR, finance, or other departments with routine administrative tasks.
• Process complete visa procedures
• Maintain up-to-date logs and reminders for all expiring contracts, permits, and documents.
• Handle Salik, fines, and other RTA-related documentation and online systems.
• Preparing reports and helping in Processing payroll

Job Qualification:

• Bachelor’s / Master’s or Equivalent Diploma in Accounting
• At least 2-3 years of UAE/Home Country experience is MANDATORY.
• Proficient in MS Office, specifically MS-Excel and MS-Word etc.
• Proficient in any accounting software (eg. Quickbooks, Zoho etc.)
• Knowledge of bookkeeping procedures.
• Knowledge of UAE Financial Regulations
• TRUSTWORTHY and can handle confidential and sensitive information.
• Knowledge of complete Accounting responsibilities
• Good Verbal and Written Communication Skills
• Excellent time management skills
• Strong organizational skills
• Must be Attentive to every detail
• The ability to handle pressure and meet deadlines

Benefits:

• Company Transportation
• Air Ticket
• Employment Visa
• Paid Annual Leave
• Medical Insurance
• Workmen Compensation

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• How soon are you available to join?
• How many years of UAE admin & accounting experience do you have?
• How many years of home country admin & accounting experience do you have?

Education:

• Bachelor's (Preferred)