We are looking for a proactive and detail-oriented Administrative Assistant to support our Facilities Management (FM) team. The role involves coordinating office and building services, maintaining compliance documentation, and assisting in the smooth running of day-to-day FM operations.
Key Responsibilities
- Provide administrative support to the Facilities Manager and FM team.
- Coordinate service requests, maintenance schedules, and contractor visits.
- Maintain accurate records of inspections, permits, and compliance reports.
- Track and process purchase orders, invoices, and supplier contracts.
- Manage the FM helpdesk, logging and monitoring requests through to resolution.
- Ensure health, safety, and environmental documentation is up to date.
- Liaise with vendors, contractors, and building management.
- Support budget tracking and reporting for FM operations.
Key Skills and Qualifications
- Experience in an administrative or facilities support role preferred.
- Strong organizational and time management skills.
- Proficient in MS Office Suite
- Excellent communication and interpersonal skills.
- Ability to work independently and handle multiple priorities.
- Attention to detail and commitment to compliance and safety standards.
- High school diploma required or bachelor’s degree desirable.
- 1–3 years of experience in administration, ideally within Facilities Management or related field.
Shortlisted candidates will be contacted for a face to face interview.
Job Types: Full-time, Permanent
Pay: AED1,800.00 - AED2,500.00 per month
Application Question(s):
- Do you have experience in Facility Management?
Experience:
- UAE: 1 year (Preferred)
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